Decision details

Presentation of information on policy changes and project dependencies resulting in a proposed extension to the waste disposal contract interim arrangements and provide an update on the procurement strategy for approval by Cabinet.

An extensive engagement process was conducted in Autumn 2020 to formulate the Resources & Waste Strategy that sets out the future requirements for waste treatment, processing, and the necessary infrastructure to enable delivery of services. An engagement exercise was completed over Spring and Summer 2022 to test market appetite and discuss proposals to aid development of a Waste Procurement Strategy that is deliverable and attracts good competition.

The Procurement Strategy update has been formulated with further assessment and engagement with waste experts, a cross party member reference group, public scrutiny and it has also seen external challenge and review from the Government’s Infrastructure Projects Authority and DEFRA.

Engagement has confirmed that more time is needed to understand the requirements of emerging Government legislation and incorporate the approved changes to the Councils Resource & Waste Strategy that will require investment in the ageing waste infrastructure to ensure future operation.  

RESOLVED –

1)    That in relation to the interim arrangements, they be extended for a further three years with the contract expiry to be reprofiled to March 2028 under the Heads of Terms agreement with Suez and that a deed of variation be developed.

2)    That approval be given to the revised procurement strategy based on a fully integrated contract to include household waste recycling centres.

3)    That in Autumn 2026 further consideration be given to a full business case to approve the appointment of the preferred contractor prior to the commencement of a new contract.

4)    That authority be delegated to the Strategic Director Growth and Regeneration, Service Director Legal Governance and Commissioning and Service Director for Finance to: -

(i)            Sign off and implement the required contract deed of variation and draw down the approved Capital and Revenue expenditure for extending the interim arrangements.

(ii)          Commence a procurement process from December 2024 and to draw down the approved Capital and Revenue expenditure.

(iii)         Take a decision following a further review to identify if efficiency opportunities could be made by mothballing the Kirklees Materials Recovery Facility and using a third party facility and/or changes to household waste recycling centre services.

(iv)         Sign off and implement the required Deed of Variation to cover the Network Raise Infrastructure Limited replacement of the Weaving Lane Household Waste Recycling Centre.