Agenda and decisions

Venue: Council Chamber - Town Hall, Huddersfield. View directions

Contact: Andrea Woodside  Email: andrea.woodside@kirklees.gov.uk

Items
No. Item

1:

Membership of the Committee

To receive apologies for absence of Members who are unable to attend this meeting.

Decision:

Apologies for absence were received on behalf of Councillors Sheard, Scott and Kendrick.

2:

Minutes of previous meeting pdf icon PDF 73 KB

To approve the Minutes of the meeting of the Committee held on 17 October 2017.

Decision:

Approved as a correct record.

 

3:

Interests pdf icon PDF 21 KB

The Councillors will be asked to say if there are any items on the Agenda in which they have disclosable pecuniary interests, which would prevent them from participating in any discussion of the items or participating in any vote upon the items, or any other interests.

Decision:

Councillor G Turner declared an ‘other’ interest in Agenda Item 9 on the grounds that he is a Trustee of Denby Dale Community Library and a Member of the Friends of Skelmanthorpe Library.

4:

Admission of the Public

Most debates take place in public. This only changes when there is a need to consider certain issues, for instance, commercially sensitive information or details concerning an individual. You will be told at this point whether there are any items on the Agenda which are to be discussed in private.

Decision:

It was noted that all agenda items would be considered in public session.

5:

Deputations/Petitions

The Committee will receive any petitions and hear any deputations from members of the public. A deputation is where up to five people can attend the meeting and make a presentation on some particular issue of concern. A member of the public can also hand in a petition at the meeting but that petition should relate to something on which the body has powers and responsibilities.

 

In accordance with Council Procedure Rule 10 (2), Members of the Public should provide at least 24 hours’ notice of presenting a deputation.

 

Decision:

Cabinet received a deputation, and petition, from Sarah Goldsmith/Fatimah Bint-Hanif in regards to the future of Crow Nest Park Adventure Playground, Dewsbury.

6:

Public Question Time

The Committee will hear any questions from the general public.

Decision:

No questions were asked.

 

7:

Member Question Time

To consider questions from Councillors.

Decision:

(i)            Councillor Armer asked questions arising from the response to Question 6 as submitted to the meeting of Council on 15 November 2017.

 

(It was noted that the questions would be referred to Councillor

Scott)

 

(ii)          Councillor Patrick asked questions arising from the response to Question 12 as submitted to the meeting of Council on 15 November 2017.

 

(A response was provided by Councillor Khan)

 

8:

A Partnership Approach - School Swimming and Kirklees Active Leisure pdf icon PDF 336 KB

A report to request permission to engage regarding a potential partnership approach between the Local Authority, Kirklees Active Leisure and schools for school swimming.

 

Contact: Joanne Sanders, Acting Service Director Learning and Early Support

tel: 01484 221000

 

Decision:

1)    That the Director of Children’s Services (or nominee/s) be authorised to commence engagement, in partnership with colleagues from Kirklees Active Leisure, (for 8 weeks until 19 January 2018) with schools and Council staff who would be affected by the proposal, in order to seek views regarding swimming instruction services being delivered by Kirklees Active Leisure.

 

2)    That, subject to consideration of (i) the outcome of the engagement, which would have regard to para 6.1 of the considered report and (ii) Kirklees Active Leisure Board of Trustees approval to a TUPE business transfer, authority be delegated to the Director of Children’s Services to conclude negotiations and finalise arrangements for the TUPE transfer; and for the Service Director – Legal, Governance and Commissioning, to enter into and/seal in the Council’s behalf any legal and other documentation necessary to give effect to the arrangements. 

 

9:

Kirklees Libraries Consultation Plan pdf icon PDF 688 KB

A report seeking approval on the methodology and timeline for the Library Consultation.

 

Contact: Carol Stump, Chief Librarian tel: 01484 221000

 

Decision:

1)    That approval be given to the content of the consultation questionnaire as attached at Appendix B to the considered report, subject to the consideration of re-wording of Question 4 within the Libraries Consultation Survey.

 

2)    That the timeline for consultation and subsequent report to Cabinet be agreed as set out in para. 2.1.2 of the considered report.

 

3)    That authority be delegated to the Service Director – Policy, Intelligence and Public Health, to finalise the questionnaire and make any drafting/minor amendments as required.

 

10:

Half yearly monitoring report on Treasury Management Activities 2017-18 pdf icon PDF 188 KB

A report setting out the mid-year treasury management operation activity for 2017/18,  covering the period 1 April to 30 September 2017.

 

Contact: Eamonn Croston, Head of Finance and Accountancy, tel: 01484 221000

 

Decision:

1)    That the half yearly treasury management performance in 2017/2018 be noted.

 

2)    That the CIPFA consultation on the current treasury management and prudential codes be noted, and that any revisions be incorporated into the forthcoming Treasury Management Strategy 2018/2019.

 

3)    That the report be submitted to Council on 13 December 2017 with a recommendation that;

(i)            approval be given to the Council’s ‘opt up’ application to professional client status as part of the ‘Markets in Financial Instruments Directive’ in order for the Council to continue to be able to access the widest range of instruments in line with approved strategy, from January 2018.

(ii)          approval be given to the changes, as set out within Appendix 6 of the considered report, regarding current Treasury Management Practices wording and the substitution of Director of Resources with Chief Finance Officer

(iii)         approval be given to the ‘liquidity risk’ management strategy and approach in relation to the Council and Kirklees Neighbourhood Housing.

 

11:

Corporate Financial Monitoring Report - Quarter 2 for 2017-18 pdf icon PDF 260 KB

To receive information on financial monitoring on general fund revenue, Housing Revenue Account (HRA) and Capital Plan, as at Quarter 2  2017-18.

 

 

 Contact: Eamonn Croston, Head of Finance and Accountancy, tel: 01484 221000

 

Decision:

1)    That approval be given to the proposed use of additional Better Care Funding monies in 2017-2018, as detailed within the considered report.

 

2)    That, pursuant to (1) above, the Quarter 2 forecast £1.0m revenue monitoring underspend be noted.

 

3)    That the forecast reduction in general fund reserves in-year at £21.5m and year end position at £68.6m.

 

4)    That the favourable in-year financial performance on the Collection Fund be noted.

 

5)    That the Quarter 2 forecast HRA surplus at £206k and forecast reserves position at year end at £49.7m be noted.

 

6)    That proposals to incorporate key intelligence from Quarter 2 monitoring, as appropriate, into the forthcoming updated 2018-2022 budget plan proposals, as appropriate, be noted.

 

12:

Highways Capital Plan 2017/18 pdf icon PDF 232 KB

A report to consider the Highways Capital Plan for 2017/18 and the detailed programme of works to be implemented over the next 2 years.

 

Contact: Graham Mallory, Group Engineer tel: 01484 221000

 

Decision:

That approval be given to the Highways Capital Plan, as attached at Appendix 1 to the considered report.