Agenda

To receive any apologies for absence, or details of substitutions to the Committee membership.

Toapprovethe Minutesofthemeetingof the Committeeheld on 11 March 2022.

Committee Members will be asked to advise if there are any items on the Agenda in which they have a Disclosable Pecuniary Interest, which would prevent them from participating in any discussion or vote on an item, or any other interests.

Most agenda items will be considered in public session, however, it shall be advised whether Cabinet will consider any matters in private, by virtue of the reports containing information which falls within a category of exempt information as contained at Schedule 12A of the Local Government Act 1972.

The Committee will receive any petitions andhear any deputations from members ofthe public.A deputationis whereup to fivepeople canattend the meeting andmake apresentation onsome particularissue ofconcern. A memberofthe publiccan alsohand ina petitionat the meeting but that petition should relate to something on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10 (2), Members of the Public should provide at least 24 hours’ notice of presenting a deputation.  

To consider the progress of the Democracy Commission to date.

Contact: Samantha Lawton, Head of Governance

To consider proposed changes to the Council’s constitution and receive a summary of changes made by the Monitoring Officer using delegated powers.

Contact: Julie Muscroft, Service Director – Legal, Governance and Commissioning.

To consider proposed changes to Contract Procedure Rules for the municipal year 2022/23.

Contact: Jane Lockwood, Head of Procurement

To consider proposed changes to Financial Procedure Rules for the municipal year 2022/23.

Contact: Martin Dearnley, Head of Risk and Internal Audit

To consider the ways that the Committee may gain adequate assurance about the way that council carries out its activities.

Contact: Martin Dearnley, Head of Risk and Internal Audit.

To receive an update on the final accounts and audit processes for 2021/22.

Contact: James Anderson, Head of Accountancy

To receive the Audit Progress Report and Sector Update.

Contact: Grant Thornton

To consider the Internal Audit activity and the effectiveness of the system of internal control, and conclusions on the control environment and assurance provided in 2021/22, and on matters that relate to Internal Audit activity in 2022/23.

Contact: Martin Dearnley, Head of Risk and Internal Audit

To receive information about internal audit work in quarter 4 of 2021/22.

Contact: Martin Dearnley, Head of Risk and Internal Audit

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

Exempt information within Part 1 of Schedule 12A of the Local Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the authority holding that information). The public interest in maintaining the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

Exempt appendix in relation to Agenda Item 14.

Contact: Martin Dearnley, Head of Risk and Internal Audit