Agenda and decisions

Venue: Meeting Room 3 - Town Hall, Huddersfield. View directions

Contact: Yolande Myers  Email: yolande.myers@kirklees.gov.uk

Items
No. Item

1.

Membership of the Committee

To receive any apologies for absence, or details of substitutions to the Committee membership.

 

Decision:

Apologies for absence were received on behalf of Councillor Ammar Anwar and Councillor Joshua Sheard.  Councillor Paolo Davies substituted for Councillor Kath Pinnock.

 

2.

Minutes of Previous Meeting pdf icon PDF 301 KB

Toapprovethe Minutesofthemeetingof the Committeeheld on 30 September 2022.

Decision:

RESOLVED – That the Minutes of the meeting held on 30th September 2022 be approved as a correct record.

 

3.

Declarations of Interest pdf icon PDF 22 KB

Committee Members will be asked to advise if there are any items on the Agenda in which they have a Disclosable Pecuniary Interest, which would prevent them from participating in any discussion or vote on an item, or any other interests.

 

Decision:

No interests were declared.

 

4.

Admission of the Public

Most agenda items will be considered in public session, however, it shall be advised whether Cabinet will consider any matters in private, by virtue of the reports containing information which falls within a category of exempt information as contained at Schedule 12A of the Local Government Act 1972.

 

Decision:

It was noted that Agenda Item 12 would be considered in private session.

 

5.

Deputations/Petitions

The Committee will receive any petitions andhear any deputations from members ofthe public.A deputationis whereup to fivepeople canattend the meeting andmake apresentation onsome particularissue ofconcern. A memberofthe publiccan alsohand ina petitionat the meeting but that petition should relate to something on which the body has powers and responsibilities.

 

In accordance with Council Procedure Rule 10 (2), Members of the Public should provide at least 24 hours’ notice of presenting a deputation.  

 

 

Decision:

There were no deputations or petitions received.

 

6.

Public Question Time

The Committee will hear any questions fromthe general public.

 

Decision:

No questions were asked.

 

7.

Half Yearly Monitoring Report on Treasury Management Activities 2022/23 pdf icon PDF 868 KB

To receive the half-year treasury management performance in 2022/23.

 

Officer: Rachel Firth, Finance Manager

Decision:

RESOLVED –

(i)    That the Committee noted the half-year treasury management performance in 2022/23 as set out in the report,

(ii)  That the Revenue Budget Monitoring title be amended in future reports.

 

8.

Audit Findings pdf icon PDF 7 MB

To receive the Audit Findings Report.

 

Contact: Grant Thornton, External Audit

Decision:

RESOLVED –

(i)    That the External Audit Findings Report be received and noted,

(ii)  That the finance team are thanked for the hard work they undertake,

(iii)That the Committee considers a report on proposals of improvement and an action plan regarding SAP control concerns in January 2023.

 

9.

Update on Representation on Outside Bodies pdf icon PDF 231 KB

To consider the nomination of a trustee to King James’s School Foundation.

 

Officer: Martin Dearnley, Head of Risk

Decision:

RESOLVED –

(i)    That the King James’s Foundation Charity be added to the schedule of outside bodies,

(ii)  That Group Business Managers were asked to nominate a member to take up the council’s position on the King James’s Foundation Charity.

 

10.

Quarterly Report of Internal Audit Q2 2022/23 - July 2022 to September 2022 pdf icon PDF 220 KB

To receive information about internal audit work in Quarter 2 of 2022/23.

 

Officer: Martin Dearnley, Head of Risk & Internal Audit

Decision:

RESOLVED – That the Q2 Internal Audit Report 2022/23 be noted.

 

11.

Exclusion of the Public

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

Decision:

RESOLVED – That acting under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically state in the undermentioned minute.

 

12.

Quarterly Report of Internal Audit Q2 2022/23 - July 2022 to September 2022

This report is recommended for consideration in private because the information contained in it is exempt information within part 1 of Schedule 12A of the Local Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the authority holding that information).  The public interest in maintaining the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

 

Exempt appendix in relation to Agenda Item 10.

 

 Contact: Martin Dearnley, Head of Audit and Risk

Decision:

The Committee noted the exempt information, which was an appendix to Agenda Item 10.