Agenda and decisions

To receive any apologies for absence, or details of substitutions to the Committee membership.

Toapprovethe Minutesofthemeetingof the Committeeheld on 16 June 2023.

Committee Members will be asked to advise if there are any items on the Agenda in which they have a Disclosable Pecuniary Interest, which would prevent them from participating in any discussion or vote on an item, or any other interests.

Most debates take place in public.  This only changes where there is a need to consider certain issues, for instance, commercially sensitive information or details concerning an individual.  You will be told at this point whether there are any items on the agenda which are to be discussed in private, by  virtue of the reports containing information which falls within a category of exempt information as contained at Schedule 12A of the Local Government Act 1972.

The Committee will receive any petitions and/or deputations from members of the public. A deputation is where up to five people can attend the meeting and make a presentation on some particular issue of concern. A member of the public can also submit a petition at the meeting relating to a matter on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10, Members of the Public must submit a deputation in writing, at least three clear working days in advance of the meeting and shall subsequently be notified if the deputation shall be heard. A maximum of four deputations shall be heard at any one meeting. 

To receive any public questions.

In accordance with Council Procedure Rule 11, the period for the asking and answering of public questions shall not exceed 15 minutes.

Any questions must be submitted in writing at least three clear working days in advance of the meeting.

To receive an overview of Emergency Planning and Business Continuity.

Contact: Sean Westerby, Corporate Safety and Resilience Manager

To receive an interim report for 2021/2022 from the Council’s External Auditors.

Contact: Aaron Gouldman – Grant Thornton.

To receive the Audit Plan 2022/2023 from the Council’s External Auditors.

Contact: Aaron Gouldman – Grant Thornton.

To consider the Draft Annual Governance Statement 2022-23.

Contact: Simon Straker, Audit Manager

To consider proposed changes to the Planning Committee Scheme of Delegation and Planning Committees.

Contact: Mathias Franklin, Head of Planning and Development

1.    That the wording in the report be approved subject to the following amendments:

(i)             3.1 1 (v) in the main body of the report and Appendix F – Changes to the Scheme of Delegation (Strategic Director Environment and Climate Change) part A,(1) v to include the wording “taking into account I to IV above” in relation to applications for the modification of the Definitive Map and Statement under the Wildlife & Countryside Act 1981 (or any legislation revoking or re-enacting that Act with or without modification)

(ii)            That Section 11 (57.) of the Protocol for Planning Committees, as set out at Appendix E, be updated by the removal of the wording “i.e. 3 weeks after receipt of the application”.

2.    That subject to the amendments set out in (1) above, this Committee recommends Council:

a)    Approve the Scheme of Delegation to the Strategic Director Growth and Regeneration set out at Appendix A to take affect from Friday 10 November 2023.

b)    Approve the Scheme of Delegation to Strategic Director Environment and Climate Change set out at Appendix F to take affect from Friday 10 November 2023

c)    Approve the renaming of Strategic Planning committee as Strategic Planning Committee (Major Planning Applications), and revised Terms of Reference for the Strategic Planning committee set out in Appendix B from Friday 10 November 2023.

d)    Notes that the membership and composition of the renamed Strategic Planning Committee remains the same (namely 7 including Chairperson).

d)   Approve a revised Terms of Reference for the existing two planning sub-planning committees (Heavy Woollen and Huddersfield) from Friday 10 November 2023 to Friday 9 February 2024 as set out in Appendix C

e)    Approve the disestablishment both Heavy Woollen Planning Sub-committee and Huddersfield Planning Sub-Committee from Friday 9 February 2024

f)      Approve the establishment a new planning committee and their Terms of Reference at Appendix D - namely the District Wide Planning Committee (Minor & other planning applications). To be implemented on Friday 9 February 2024

g)    Approve the composition of the District Wide Planning Committee (Minor and Other Planning Applications) set out at Appendix B of this report to come into effect from 9 February 2024. Namely:

o   District Wide Planning Committee - 9 members of the Council including Chairperson (5:3:1)

h)    A delegation to Group Business Managers to nominate membership of the District Wide Planning Committee (Minor and Other Planning Applications) which comes into effect 9 February 2024.

i)      A delegation to the Service Director Legal, Governance and Commissioning to make consequential changes to the Constitution (including Scheme of Delegation at Appendix A and Appendix F(subject to amendment (1)(i) above), Strategic Planning Committee (Major planning applications) Terms of Reference at Appendix B, and revised Terms of Reference for Heavy Woollen and Huddersfield Planning Sub-Committees at Appendix C) as set out in this report to implement the recommendations to this committee and full Council in relation to this report. To come into effect 10 November 2023.

j)      A delegation to  ...  view the full decision text for item 11.

To receive information relating to internal audit work in Quarter 1 of 2023/24.

Contact: Martin Dearnley, Head of Risk.

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act

To receive information in relation to internal audit work in quarter 1 of 2023/24.

Contact: Martin Dearnley, Head of Risk.