Agenda and decisions

To receive apologies for absence from those Members who are unable to attend the meeting and details of substitutions and for whom they are attending to the Committee membership.

Toapprovethe Minutesofthemeetingof the Committeeheld on 28^th June 2024.

The minutes of the meeting held on 28^th June 2024 be approved as a correct record.

Members will be asked to say if there are any items on the Agenda in which they have any disclosable pecuniary interests or any other interests, which may prevent them from participating in any discussion of the items or participating in any vote upon the items.

Most agenda items take place in public. This only changes where there is a need to consider exempt information, as contained at Schedule 12A of the Local Government Act 1972. You will be informed at this point which items are to be recommended for exclusion and to be resolved by the Committee.

The Committee will receive any petitions and/or deputations from members of the public. A deputation is where up to five people can attend the meeting and make a presentation on some particular issue of concern. A member of the public can also submit a petition at the meeting relating to a matter on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10, Members of the Public must submit a deputation in writing, at least three clear working days in advance of the meeting and shall subsequently be notified if the deputation shall be heard. A maximum of four deputations shall be heard at any one meeting. 

To receive any public questions.

In accordance with Council Procedure Rule 11, the period for the asking and answering of public questions shall not exceed 15 minutes.

Any questions must be submitted in writing at least three clear working days in advance of the meeting.

To receive the Annual Corporate Emergency Planning and Business Continuity Report.

Contact: Laura Drew, Public Health Senior Emergency Planner.

RESOLVED – That the Annual Corporate Emergency Planning and Business Continuity Report be noted.

To receive the Corporate Governance and Audit Committee Annual Report.

Contact: Nicola Sylvester, Principal Governance and Democratic Engagement Officer.

RESOLVED-

1) That the Committee noted the assurances set out in the report that the Committee complied with CIPFA’s Position Statement: Audit Committees in Local Authorities and Police

2) That the draft annual report at Appendix A be approved and considered at Council.

To consider a second Independent Member of the Committee.

Contact: Martin Dearnley, Head of Audit & Risk.

RESOLVED- That the Independent Member of the Committee Report be approved and considered at Council.

To receive the External Auditors Recommendations Report.

Contact: Martin Dearnley, Head of Audit & Risk.

RESOLVED- That the External Audit Recommendations Report be noted.

To receive the Quarterly report of Internal Audit Q1 April – June 2024.

Contact: Martin Dearnley, Head of Audit & Risk.

RESOLVED- That the Quarterly report of Internal Audit Q1 April – June 2024 be noted.

To receive the Emergency Duty Services (Adults) Follow up report.

Contact: Martin Dearnley, Head of Audit & Risk

              Michelle Cross, Service Director Learning Disabilities & Mental  

              Health.

RESOLVED- That the Emergency Duty Service (ADULTS)- Follow up report be noted.

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

RESOLVED- That acting under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically state in the undermentioned minute.

Exempt appendix in relation to agenda item 11.

RESOLVED- That the Committee noted the exempt information, which was an appendix to Agenda item 11.

Exempt appendix in relation to agenda item 12.

RESOLVED- That the Committee noted the exempt information, which was an appendix to Agenda item 12.