Decisions

RESOLVED –

1)    That approval be given to the proposed changes as set out at Appendix 1 (paragraphs 2 and 3) of the considered report.

2)    That, pursuant to (1) above, authority be delegated to the Service Director (Legal, Governance and Commissioning) to make appropriate changes to the Constitution.

3)    That the update on the implementation of the recommendations of the Kirklees Democracy Commission in relation to the review of governance models be noted.

4)    That it be noted that a report reviewing the workings of the new scrutiny arrangements will be submitted to Corporate Governance and Audit Committee during March 2024.

Apologies for absence were received on behalf of Councillors D Firth, Loonat and Sheard.

The Chief Executive advised of the official return of Councillors following the local district elections, held on 4 May 2023, as set out at Agenda Item 5.

The Mayor welcomed all Councillors to the new municipal year, and welcomed newly elected Councillors, namely Councillors Ali, Amin Addy, Bellamy, McKerchar, Moore and Safdar.

Council received tributes to former Councillor Michael Watson, who had not been re-elected and had represented the Denby Dale ward from May 2015.

The Mayor advised Council of the death of former Councillor Fran Perry who had represented the Ashbrow Ward. Tributes were paid by Councillors Pandor and Homewood.

RESOLVED – That Councillor Nosheen Dad be appointed as Deputy Mayor for the 2023/2024 Municipal Year.

RESOLVED – That Councillor Cahal Burke be elected as Mayor for the 2023/2024 Municipal Year.

No interests were declared.

RESOLVED – That the Minutes of the Meeting of Council, held on 8 March 2023, be approved as a correct record.

RESOLVED - That the appointment of Chairs of Committees and Panels be in accordance with the schedule as circulated to all Members of the Council.

(below)

RESOLVED - That the recommendations, as set out at Paragraph 5 of the report, page 205, be approved.

RESOLVED - That the recommendations, as set out at Paragraph 5 of the

report, page 197, be approved.

RESOLVED - That the recommendations, as set out at Paragraph 5 of the

report, page 193, be approved.

RESOLVED - That the dates and times of meetings of Committees, Boards and Panels be in accordance with the schedule at Agenda Item 14.

RESOLVED - That the memberships, as set out in the tabled report, be approved and that the allocation of any outstanding places on any Committees, Boards and Panels, or subsequent amendments, be delegated to Group Business Managers.

RESOLVED –

1)    That the requirements of Section 15 and 16 of the Local Government and Housing Act 1989 shall not apply to the Corporate Parenting Board, Overview and Scrutiny Management Committee, and Health and Wellbeing Board, for the ensuing Municipal Year.

2)    That the number and proportion of Members of Committees, Boards and Panels be in accordance with the report as set out at Agenda Item 12.

RESOLVED – That approval be given to the establishment of the Committees, Boards and Panels, as listed within the considered report, in accordance with the Council’s Constitution.

RESOLVED –

1)    That the changes made to the Constitution during the 2022/2023 municipal year, as set out at Appendix 1, be noted.

2)    That approval be given to the proposed changes to the Constitution as set out at paragraphs 2.07, 2.13, 2.15, 2.21-2.42, 2.44 and 2.46, and the accompanying appendices subject to the following amendments to Council Procedure Rules as set out at paragraph three of Appendix 1; (viii) Council Procedure Rule 10(2) Paragraph 2.24 – deadline for receipt of a deputation to be amended to three clear working days notice (ix) Council Procedure Rule 10(4) – sustainability of a deputation shall be determined by the Chief Executive in consultation with the Mayor and (x) Council Procedure Rule 10(5) – remove (5) with consequential amendment to 10(6), and renumbering accordingly (xi) Council Procedure Rule 10(8) – remove and renumber accordingly (xii) Council Procedure Rule 10(9c) – redraft of wording (xiii) Council Procedure Rule 11(1) paragraph 2.28 – deadline for receipt of public questions to be amended to three clear working days notice and (xiv) Council Procedure Rule 12 paragraph 2.33 – written questions, be amended to three clear working days notice.

3)    The changes as set out at paragraphs 2.16, 2.17, 2.43, 2.48 and 2.49 of Appendix 1 be noted.

4)    That it be noted that the Constitution will continue to be reviewed.

5)    That the proposed work in relation to the Member Officer Protocol (Appendix 1, Paragraph 2.65) be noted.

6)    That authority be delegated to the Service Director (Legal, Governance and Commissioning) to make appropriate amendments to the Constitution, including consequential changes.

RESOLVED –

1)    That approval be given to the amendments to Financial Procedure Rules, as set out at Appendix 1 of the considered report.

2)    That authority be delegated to the Service Director (Legal, Governance and Commissioning) to make any consequential amendments to financial policies and/or constitutional references.

RESOLVED – That the proposed changes to Contract Procedure Rules, as set out at Appendix A of the report, be approved.

The Strategic Director of Adults and Health was delegated by Cabinet on Tuesday 17th January 2023 - To evaluate and award a call off contract following a mini competition using Lot 7 of the Crown Commercial Service Management Framework Agreement in consultation with the Strategic Director of Corporate Strategy, Commissioning and Public Health, the Section 151 Officer and Cabinet Members for Health and Social Care, and Corporate Services.

The procurement mini competition has now completed and the decision to appoint an external provider can be made.

The decision will take effect from 17^th May 2023.

Following a procurement exercise the decision to appoint Newton Europe Ltd was taken 17^th May 2023.

Following Planning Committee approval to allocate funding associated with new housing developments these schemes are to be implemented May 2023.

Approval to proceed to draw down funding to progress these schemes.

1) That the appointment of the Standards Sub-Committee be approved.

2) That the Sub-Committee should not be in accordance with the requirements of Section 15 and 16 of the Local Government and Housing Act 1989 and that the membership shall be drawn from the membership of the Standards Committee.

It was determined that all agenda items would be considered in public session.

(1) That the Licensing Panel and Regulatory Panel be appointed for the ensuing municipal year, that the representation of political groups on the Licensing Panel and the Regulatory Panel shall not be in accordance with the requirements of Section 15 and 16 of the Local Government and Housing Act 1989 but that Membership of the Panel will be drawn from the Membership of the Licensing and Safety Committee.

(2)  That the Chair of Licensing and Safety Committee be appointed as Chair of Licensing Panel and Regulatory Panel for the 2023/2024 municipal year.

It was noted that all agenda items would be considered in public session.

RESOLVED –

(1) That the Planning Sub-Committees Heavy Woollen Area and Huddersfield Area be comprised of the Membership as set out at Agenda Item 13 of the Annual Council Agenda.

(2)  That Councillor Lowe be appointed as Chair of Planning Sub Committee (Heavy Woollen Area) and (ii) Councillor Ullah be appointed as Chair of Planning Sub Committee (Huddersfield Area), for the 2023/2024 Municipal Year.

It was noted that all agenda items would be considered in public session.

The Chair of the ACV Listing Panel considered that in the opinion of the council Savoy Square should be listed as an ACV as the nominating group and the land met the eligibility criteria set out in the Localism Act 2011. The current and proposed use of the land furthers the social well-being and social interest of the community set out in Part 5, Chapter 3 paragraph 88 (1) (a) & (b) of the Act.

The listing lasts for five years from the 5 April 2023.

The decision was taken to list the asset as the nomination met the criteria of an Asset of Community Value.

Inflation continues to impact to the price of frozen and ambient food, resulting in the need to issue a variation/increase to the current contract by 5.36%.

The supplier has provided details of the level of price changes which reflects the actual wholesale market changes between 26th of October to date which have been substantial.

Options considered.

-       Continue with current supplier with increasing costs to the council.

-       Negotiate with the existing supplier looking at alternative food options (this has been undertaken but unfortunately did not mitigate the increases in wholesale costs)

-       Terminate the contract with the current supplier and test the market. However, this would be a high-risk strategy leading to potentially even higher cost to the Council

To implement a 5.36% variation/increase to the Frozen/Ambient food contract (Lot 1 and 2 combined) from the 20^{th of} June 2023.