Decisions

Find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the Officer delegated decisions page for information on officer delegated decisions that have been taken by council officers.

Forthcoming decisions

13/02/2024 - Kirklees Integrated Healthy Child Programme - Changes to Contract

The Kirklees Integrated Heathy Child Programme (KIHCP) Service is currently commissioned by Public Health on behalf of Kirklees Council and Kirklees Integrated Care Board (ICB) (previously Kirklees CCG).

 

The service commenced on 1st April 2017 and was commissioned for a duration of five years. The contract adopted a lead provider model with Locala being the lead provider who then subcontracted, South West Yorkshire Foundation Trust, Northorpe Hall, Home Start and Yorkshire Childrens Centre.

 

Currently the Healthy Child Programme (HCP) is into a three-year extension due to end on 31st March 2025.  The annual value of the contract is £10,657m. 

 

The contract is funded through various sources, namely, Public Health Kirklees Council, Children Services Kirklees Council and the ICB.

 

Since the inception of the contract there have been a number of significant decisions that have re-shaped the contract from how it was originally commissioned.

 

Decisions to date are:

·       A total reduction of £360k from the Childrens budget from 01/04/24

·       A novation of £3,226m from the current contract from Kirklees Council to the ICB from 01/04/24.

·       Decision regarding removing Yorkshire Childrens Centre (now known as Fresh Futures) and Homestart from the existing Healthy Child Programme Contract and direct award under the new Provider Selection Regime (PSR) from 01/04/2024.

 

 

This leaves the contract in a fragmented state and in order to ensure effective and quality services continue post 1st April 2024, discussions have been taking place with partners and providers on how this can be delivered.

 

There have been ongoing financial challenges with the Healthy Child Programme since the Contract commenced and considering the recent SEND review and focus on mandated contacts it has been decided to redesign and reprofile the remaining elements in the contract.

 

Through discussions between Public Health colleagues and Locala, Locala developed a number of options which have been considered and the preferred option is to adopt a 2-year fixed model with an annual cost of £7,676,596 from the 1 April 2024.   The costings of the proposed model have been evaluated by finance colleagues from the Council to provide feedback on the structure. 

 

The proposed model includes a greater skill mix of staff whilst also ensuring clinically safe delivery of service.   

 

Contract management will pick up where the KPI’s and specified performance standards are not being achieved and officers will work with Locala in order to develop action plans as necessary.  Officers will be working to ensure that this new model has clear expectations, with relevant KPI’s and outcomes specified within the Contract. This will ensure that we are assured as commissioners of the safe delivery of the Contract and are able to robustly performance manage Locala over the period of the contract.   Officers will make sure that this is supported in accordance with the Contract Terms and Conditions which include operational standards, national quality requirements, performance measures and reporting requirements.

 

It is expected we will find the additional money from the ring- fenced Public Health Grant.

 

Officers are also planning the longer term sustainability of the Healthy Child Programme which would include the option of a competitive tender process.

 

Engagement

 

This has gone through the following engagement processes:

 

Existing provider (Locala). Detailed conversations around what the provider is able to deliver within an agreed financial envelope, with a specific emphasis on the Healthy Child Programme 0-5 mandated contacts and ensuring appropriate Safeguarding for children aged 0-19.

 

Kirklees Health and Care Partnership SLT.  Discussion with colleagues from across the ICB system in order to ensure systems working and identify gaps and opportunities. 

 

Individual engagement across a range of internal and external colleagues This includes current provider (Locala), ICB colleagues, Childrens, Early Support. Procurement and Safeguarding in order to gain feedback on the model of delivery.

 

Portfolio holders for Health and Social Care, Childrens and Education. 

 

Through this process, the following themes have been raised and considered:

 

·       Ensuring the cost-effective delivery of a contract which meets mandated requirements for the 0-5 Healthy Child Programme.

 

·       Ensuring that the most vulnerable families are effectively supported to prevent escalation into higher end costly services and are kept safe from harm. 

 

·       Ensuring the cost effective delivery of a contract which provides Safeguarding support for children and families aged 0-19. 

 

·       Ensuring the new pathways reflect changes to the service model and children, young people and families understand what the changes are and how to access alternative ways for support.

 

·       Ensuring that the Local Authority seeks input, advice and feedback from Kirklees ICB in order to ensure an integrated service.

 

 

Consultation

 

The following have been consulted as part of this process:

 

·       Kirklees Council Contract Assurance Board;

·       Portfolio Member Briefings – Health and Social Care, Childrens and Education;

·       Corporate Strategy, Commissioning and Public Health Senior Leadership Team;

·       Kirklees Health and Care Partnership SLT;

·       Individual informal consultation  across a range of internal and external colleagues including:  current provider (Locala)ICB colleagues, Childrens, Early Support. Procurement, Safeguarding.

 

Decision Maker: Portfolio Holder for Health and Social Care

Decision due date: Not before 13/03/2024

Lead officer: Lucy Wearmouth

Notice of decision: 13/02/2024

Anticipated restriction: Open


12/02/2024 - Homes and Neighbourhoods 5-year Asset Strategy and Investment Plan

To provide, for adoption, a proposed new five-year Asset Strategy for Council housing stock and the investment plan to support this.

 

Background papers;

 

An initial Integrated Impact Assessment for the Asset Strategy was carried out on 22 January 2024, and can be found here.

 

On 11 April 2023 Cabinet was presented with a report on the procurement of fire safety remedial works to 6-storey, low-rise and retirement living scheme blocks. The report can be found here and the decision here.

An Integrated Impact Assessment was carried out on the new service delivery model for damp, mould and condensation in November 2023 and can be found here

 

Engagement process;

 

The strategy has been developed through engagement with council officers. The investment strategy has been developed using asset and spend data.

 

If the proposals are agreed, then formal engagement with residents and members will take place for individual projects and proposals. Residents and members will also be involved in process review to support customer experience and journey.

 

 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: Hannah Elliott

Notice of decision: 12/02/2024

Anticipated restriction: Open


12/02/2024 - Council Housing Fire Safety Management Plan

To review the Council Housing Fire Safety Management Plan and endorse the adoption and implementation of the Plan.

 

Background papers;

 

The final report of the Ad Hoc Scrutiny Panel – Housing Stock Health and Safety Compliance was presented to Cabinet on Wednesday 21 December 2022. The report can be found here.

In addition, on Tuesday 17 October 2023 Cabinet was presented with an update on the actions within the report including the progress on the Safety Management Plans. This can be found here.

On 11 April 2023 Cabinet was presented with a report on the procurement of fire safety remedial works to 6-storey, low-rise and retirement living scheme blocks. The report can be found here and the decision here.

An Integrated Impact Assessment was completed for the Fire Safety Management Plan on 29 January 2024 and can be found here.

 

Engagement Process;

 

Homes and Neighbourhoods Fire Safety Resident Engagement Framework is an integral part of the Council Housing Fire Safety Management Plan.  The Framework commits the council to:  

·            Have a range of methods in place to allow tenants and residents to get involved in a way and at a level that suits them.

·            Encourage and develop a wider range of innovative, less formal approaches to encourage more people to play their part in fire safety.

·            Have arrangements in place to consult and involve tenants and residents who are not involved in formally recognised groups, and

·            Make a special effort to reach those tenants and residents who do not normally get involved

The approach to engaging and communicating with residents around fire safety supports the recommendations in the Building Safety Engagement Best Practice Report, released in March 2021. 

 

The development of processes relating to fire safety which involve or affect residents will be the subject of engagement with stakeholders.

 

Consultation;

 

This Plan has been developed in consultation with officers within the Council and sector experts. It reflects legislative requirements, council policy and sector best practice. The plan sets out how the council will dispense its duties in relation to fire safety and refers to the relevant mechanisms for consultation.

 

There is ongoing consultation with residents about building and fire safety through a range of channels.

 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: Hannah Elliott

Notice of decision: 12/02/2024

Anticipated restriction: Open


08/02/2024 - Buxton House High-Rise Residential Block, Huddersfield - Site Assembly

A report to update Cabinet as to progress with the scheme to remodel Buxton House high-rise block, Huddersfield. It seeks authority from Cabinet to acquire key interests including the headlease and sublease interests relating to a property at Buxton House, Buxton Way and Albion Street to facilitate the remodelling scheme.

 

In addition, Cabinet authority is sought to begin the process leading to the Council making a Compulsory Purchase Order (“CPO"), in tandem with negotiating the acquisition of land interests, as a contingency measure.

 

Background papers: Previous Cabinet decision, 21 December 2022. Link to agenda, report and decision:

 

Decision - To consider the outcome of Tenant and Leaseholder consultation and Proposals on the future of four of the Council's high-rise blocks - Bishop's Court, Holme Park Court at Berry Brow and Buxton House and Harold Wilson Court to improve fire safety | Kirklees Council

 

Engagement:

Tenants of Buxton House and external stakeholders such as the West Yorkshire Fire Service and West Yorkshire Police Police were consulted on concept designs for the proposed remodelling scheme in August 2023.

 

Stakeholder feedback has been supportive of new proposals, and existing tenants have expressed an interest in returning to the remodelled scheme.

 

The proposed scheme reflects the main issues arising from this consultation period.

 

Consultation:

The Tenant Voice Panel is to be consulted on the 28th February 2024.

 

The Homes & Neighbourhoods Improvement Board will have considered the proposals on the 13th February, and Board comments will be reported to Cabinet.

 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: Newsome;

Lead officer: Chris Kwasniewski

Notice of decision: 08/02/2024

Anticipated restriction: Part exempt  - view reasons


07/02/2024 - Special Educational Needs and Disabilities Inclusion Funding (SENDIF) Policy

A proposed change to policy in line with national approach.

 

Background papers: Item 12 SENDIF - Final.pdf (kirklees.gov.uk) SENDIF Policy 2020

 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: Anna Gledhill

Notice of decision: 07/02/2024

Anticipated restriction: Open


07/02/2024 - Redesign of short break, respite and support provision

A redesign of short break, respite and support provision including moving the Young People’s Activity Team from their fixed base in North Kirklees to a place-based, flexible, bespoke model. This follows a consultation with children and families and a needs analysis. The outcome of this consultation and how this has influenced our plans will be reported as part of this item.

 

Ahead of the consultation in November 2023, our Parent Carer Forum, Parents of Children with Additional Needs (PCAN) were engaged to seek guidance and input on proposed survey questions. Following feedback from PCAN, the start of the consultation was temporarily delayed by one week to ensure appropriate to formulate and confirm finalised questions. This included ensuring the right questions were made in the right ways to obtain the information we required in relation to place-based redesign work. Engaging with PCAN also identified opportunities for face-to-face consultation, including coffee mornings held different areas of Kirklees. Specific feedback and views from PCAN members, alongside staff and other interested parties are included in the report.

 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: Stewart Horn, Kieran Lord

Notice of decision: 07/02/2024

Anticipated restriction: Part exempt  - view reasons


06/02/2024 - Local Plan Documents: Statement of Community Involvement and Local Plan Timetable

This report sets out the production of two statutorily required Planning Policy documents. These are the Statement of Community Involvement (SCI) and the Local Plan Timetable (LPT).

 

Both documents will play an important role as part of the Local Plan update by identifying consultation methods and opportunities to become involved in shaping planning policy (SCI) and the timetable to do so through the LPT. To demonstrate the relationship between the two documents and their roles in the Local Plan process, a joint report has been prepared.

 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: Hannah Morrison

Notice of decision: 06/02/2024

Anticipated restriction: Open


06/02/2024 - Growth & Regeneration: Project Delivery and Funding Opportunities

This report will seek Cabinet Authority to accept grant funding and move forward programmes and projects relating to:

·         Levelling Up Round 3 – Huddersfield Open Market

·         Levelling Up Round 3 – Penistone Line

·         The Kirklees Investment Zone, forming part of the Station to Stadium Enterprise Corridor

·         Long Term Investment in Towns – Dewsbury

 

The Report seeks authority from Cabinet to:

·         Accept grant funding.

·         Set up the necessary governance and approval arrangements.

·         Utilise funding to develop and deliver projects as required to ensure project completion.

·         Deploy any necessary resources to support the delivery of these and projects and programmes, including related procurement activity.

 

In developing the proposals for the LUF3 projects engagement has taken place with key stakeholders including but not limited to: local communities and traders for the Huddersfield Open Market project; and WYCA, Network Rail, Barnsley Metropolitan Borough Council, and South Yorkshire Mayoral Combined Authority for the Penistone Line project.

 

Similarly, engagement with partners, in particular WYCA, the University of Huddersfield, Huddersfield Town AFC and Huddersfield Giants and local businesses has taken place as part of the Investment Zone / Station to Stadium Masterplan work.

 

Significant engagement has taken place previously in Dewsbury and in the development of the new Long-term Plan further engagement is planned.

 

 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: David Wildman

Notice of decision: 06/02/2024

Anticipated restriction: Open


06/02/2024 - Special Guardianship Order (SGO) Policy

A proposed change to policy in line with national guidelines.

 

The report seeks cabinet approval to re-set our local policy framework to the support provided to Special Guardship Carers. The proposals align with the Special Guardianship Regulations 2005 which specify the conditions for providing Special Guardianship Support services including the provision of financial support. 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: Anna Gledhill

Notice of decision: 06/02/2024

Anticipated restriction: Open


18/01/2024 - Future Arrangements for the Council-Run Long Stay Dementia Care Homes

To present Cabinet with findings from the recent dementia care home consultation and other relevant details to enable a decision to be made on the future arrangements for Claremont House and Castle Grange.

 

The following are the wards where the buildings are situated, however the residents are from all wards across Kirklees:

·       Heckmondwike

·       Newsome

 

A non-statutory consultation on the closure of the care homes was completed on 03 January 2024.  Information associated with the consultation will be included in the Cabinet report.

 

 

Background Papers

 

·       Presented and approved at Cabinet 26.09.23 - UPDATEDCabinetReport2026.09.23CHCGexitfinal2018.09BM.pdf (kirklees.gov.uk)

·       Have your say on dementia residential homes in Kirklees consultation | Kirklees Council

·       Presented at Scrutiny Panel 22.11.23 - (Public Pack)Agenda Document for Health and Adult Social Care Scrutiny Panel, 22/11/2023 14:00 (kirklees.gov.uk)

·       Information for families | Kirklees Council

·       Integrated Impact Assessments - IntegratedImpactAssessment (kirklees.gov.uk)

 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: Saf Bhuta

Notice of decision: 18/01/2024

Anticipated restriction: Part exempt  - view reasons


18/01/2024 - Future of Council provided Supported Living Services

To present Cabinet with findings from the supported living services consultation and other relevant details to enable a decision to be made on the future of Council provided supported living services (The Mews, Wilton Terrace and Brighton Street) in line with current market conditions.

 

The following are the wards where the buildings are situated, however the residents are from all wards across Kirklees:

·       Heckmondwike (Brighton Street)

·       Mirfield (The Mews)

·       Cleckheaton (Wilton Terrace)

 

A non-statutory consultation on the proposals of the future of Council provided supported living services was completed on 10 January 2024.  Information associated with the consultation will be included in the Cabinet report.

 

Background Papers;

 

·       Report presented and approved at Cabinet 26.09.23 - LINK

·       Consultation Link

·       Integrated Impact Assessments - IntegratedImpactAssessment (kirklees.gov.uk)

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: Saf Bhuta

Notice of decision: 18/01/2024

Anticipated restriction: Open


17/01/2024 - Homes and Neighbourhoods Housing Management IT System Replacement

A report seeking approval to a revised implementation plan and timetable for the new Housing Management System (CX) for Homes and Neighbourhoods. The revised plan is seeking approval for additional budget of £1,279,603 for the preferred option to be delivered within an 18 month period with best endeavours to complete within 12 months. The two options proposed by officers are:

 

Option One: Continue to implement Civica Cx (extending project by 12 months to approx. November/December 2024). Total cost: £965,990.82.

 

Option Two: (Preferred) Continue to implement Civica Cx (extending project by 18 months to approx. May/June 2024). Total cost: £1,279,602.82.

 

Officers have consulted with the Homes and Neighbourhoods Improvement Board (HNIB) in relation to the options identified within the stocktake. HNIB also includes the Chair of the Tenant Voice Panel. All parties believed officers should not continue to explore procuring an alternative IT system, and that it would be preferable for Option Two to be progressed.

 

The HNIB has nominated a Board member as a 'critical friend’ for this project who continues to provide officers with on-going support and advice.

As part of the review, officers have consulted with several organisations (including other Local Authorities and Housing Associations) to gather their feedback and experience in relation to the implementation of Cx and continue to engage with some of these to share learning and best practice.

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: Sarah Thistlethwaite

Notice of decision: 17/01/2024

Anticipated restriction: Part exempt  - view reasons


03/01/2024 - Our Council Plan - March 2024

The item is the March 2024 iteration of the Council Plan which will go to Cabinet and Council for sign-off in February and March 2024 (respectively). This new iteration replaces the July 2023 edition of the plan.

 

Key internal stakeholders have been engaged in the development process.

 

Partners have also been engaged in conversations regarding future revisions to population indicators, which will be included in the new iteration of the Council Plan.

Decision Maker: Cabinet

Decision due date: 13/02/2024

Wards affected: (All Wards);

Lead officer: Stephen Bonnell

Notice of decision: 03/01/2024

Anticipated restriction: Open


20/12/2023 - Transport Services Capital Investment Vehicle Replacement Programme (VRP); An initial £2.5m Proposed Expenditure

The purpose of the report is to seek Cabinet approval to proceed with an in-advance authority to spend of £2.5m (focused on critical fleet) from the agreed Capital Investment VRP, to enable urgent fleet orders to be committed in 23/24.

 

Decision Maker: Cabinet

Decision due date: 09/04/2024

Wards affected: (All Wards);

Lead officer: Nick Clegg-Brearton

Notice of decision: 20/12/2023

Anticipated restriction: Part exempt  - view reasons


18/12/2023 - Local Plan Timetable

The Local Plan Timetable (LPT) sets out the timetable for producing the Local Plan (including Minerals and Waste), Supplementary Plans, Design Codes, other policy guidance/evidence and the annual monitoring activity/programme associated with them.

 

Background Papers;

 

Current Local Development Scheme 2019 Kirklees Local Development Scheme

Cabinet Report - Local Plan Review and Update Agenda for Cabinet on Tuesday 17th October 2023, 3.00 pm | Kirklees Council

Council Report - Local Plan Review and Update Agenda for Council on Wednesday 15th November 2023, 5.30 pm | Kirklees Council

Cabinet Report - Local Plan Timetable (23 January 2024)

 

There are no statutory requirements for consultation on a Local Plan Timetable document. The document informs interested parties when they can get involved in the Local Plan process.

 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: Hannah Morrison

Notice of decision: 18/12/2023

Anticipated restriction: Open


14/12/2023 - Round 3 Levelling Up Funding (LUF3) and Huddersfield Open Market Hall Regeneration

To set out and agree the next steps for investment for the Regeneration of Huddersfield Open Market Hall to be funded via additional funding (in particular Levelling Up Fund Round 3) announced by DLUHC for Huddersfield.

 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: Newsome;

Lead officer: Sarah Collins

Notice of decision: 14/12/2023

Anticipated restriction: Part exempt  - view reasons


27/11/2023 - Increasing the number of places available at Woodley School and College - Final Decision

This report will seek a final decision on proposals to increase the places available at Woodley School and College. This is in the context of increasing available places using a satellite site ahead of the planned special school rebuild project.

 

Background papers;

 

 

SEND Transformation Plan 2021

https://www.kirklees.gov.uk/beta/special-education/pdf/send-transformation-plan.pdf

 

Cabinet Report 26 July 2022, Special Educational Needs and Disabilities (SEND) – Transformation plan update:

https://democracy.kirklees.gov.uk/documents/s47268/20220726%20Safety%20Valve%20and%20APR%20-%20Cabinet%20Report%20V2.pdf

 

Cabinet report 17 October 2023, Special Educational Needs and Disabilities (SEND) – Increasing special school places:https://democracy.kirklees.gov.uk/documents/s53910/Increasing%20increase%20special%20school%20places%20-%20Woodley%20-%20Cabinet%20Report.pdf

 

Non-statutory consultation outcome report 13 November 2023: https://www.kirklees.gov.uk/beta/schools/pdf/consultation-outcomes-report-woodley-expansion.pdf

 

Decision Maker: Cabinet

Decision due date: 12/03/2024

Wards affected: (All Wards);

Lead officer: Martin Wilby

Notice of decision: 27/11/2023

Anticipated restriction: Open


08/06/2023 - Council Annual Budget Report 2024-25 and following years; incorporating Capital, Treasury Management, General Fund, Revenue and Housing Revenue Account

To provide the necessary financial information to enable the Council’s Revenue Budget, Capital Programme & Housing Revenue Account to be set in accordance with agreed treasury management principles.

Decision Maker: Cabinet, Council

Decision due date: 06/03/2024

Wards affected: (All Wards);

Lead officer: James Anderson, Sarah Hill

Notice of decision: 08/06/2023

Anticipated restriction: Open