Decision details

The Council’s Returning Officer and Electoral Registration Officer have a statutory duty to deliver all election types on behalf of residents across the Kirklees area. The Council’s Electoral Registration Officer is legally required to maintain and publish the Electoral Register for the Kirklees area. To deliver the statutory responsibilities, a print contract is required to provide specialist electoral materials such as ballot papers, poll cards, postal vote packs and other supporting material for polling stations. The previous contact came to an end in January 2025.

Decision to award the Electoral Materials KMCCW-078A contract to CFH Documail Ltd for the supply of all electoral materials relating to the delivery of local, regional and national elections as well as the delivery of the annual canvass project for Electoral Registration purposes.

The approximate value of the contract per annum is £280,000 and it has a term of 4 years, with the potential to extend by up to two years (1+1) until approximately 9th February 3031.  It is being awarded to CFH Documail Ltd following a competitive procurement process.

It has also been decided that the Service Director – Legal and Commissioning (or any Legal Services Officer so authorised) shall be instructed to agree and enter into any necessary contractual documents on behalf of the Service.