Decision details

Events Policy

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

Approval is sought for the introduction of an Events Policy and complimentary Charging Framework. The Events Policy will create a framework that will support and enable events in the District with definitions, requirements and expectations clearly articulated. The complementary Charging Framework will enable a consistent approach to charging for the use of Council spaces and places.

Decision:

(1)  The adoption of the Events Policy, with implementation from 1 April 2019 was approved so that there was future clarity around decisions and processes which better enabled event organisers to deliver their events and publish on the Council’s website;

(2)  The Events Charging Framework for outdoor events was approved, with implementation from 1 April 2019 and publication on the Council’s website, so there was clarity around which event organisers the Council would charge to use its sites in the future and what it would charge for;

(3)  Authority be delegated to the Strategic Director of Economy and Infrastructure in consultation with the relevant portfolio holders to refuse permission for an event to go ahead if it contravenes the Events Policy, and/or is assessed to be unsafe and/or make minor amendments to the Policy; and

(4)  Authority be delegated to relevant heads of service to reduce or waive charges if a strong case is presented demonstrating that an outdoor event will contribute to the council’s outcomes.

 

Report author: Adele Poppleton

Publication date: 17/10/2018

Date of decision: 16/10/2018

Decided at meeting: 16/10/2018 - Cabinet

Accompanying Documents: