Issue - meetings

To seek approval of £547,337 for the delivery of strategic network of Electric Vehicle Rapid Charging Points across Kirklees in the Capital Plan. To seek approval for delegated authority to be given to the Strategic Director, Economy and Infrastructure to enter into the funding agreement with West Yorkshire Combined Authority (WYCA) and agree the terms of the procurement.

Contact:  Russell Williams, Group Leader Licensing Public Protection Tel:  01484 221000

1) That approval be given to the inclusion of Electric Vehicle Charge Points Taxi and Public Bays Project in the Council’s Capital Plan, and the transfer of funding on the receipt of the capital grant from WYCA of £547,337 to the Council’s Capital Plan.

2) That it be noted that on 30 March 2017, WYCA obtained a capital grant of £1.98m from the Office of Low Emission vehicles (OLEV) to install a network of rapid change points for electric taxi use across the West Yorkshire region.

3) That authority be delegated to Strategic Director (Economy and Infrastructure) to agree the terms of the Funding Agreement for £547,337 in respect of delivery of the project on the Kirklees area, on consultation with the Strategic Director (Legal, Governance and Commissioning) and Chief Finance Officer with WYCA, to provide the mechanism for the grant funds to be distributed from WYCA to West Yorkshire Districts for the delivery of the project, and to authorise the Service Director (Legal, Governance and Commissioning) to sign and or seal the Funding Agreement.

4) That the open procurement tender exercise being undertaken by WYCA on behalf of West Yorkshire Councils for a single supplier, 10 year maximum framework agreement for delivery of the project for up to 10 years which will enable the Council to enter into a ‘call-off’ contract directly with the successful tenderer, be noted.

5) That authority be delegated to the Strategic Director (Economy and Infrastructure) to agree on behalf of Kirklees Council the procurement strategy, including (i) the procurement of a single supplier for the delivery of the project under a 10 year framework arrangement with a 10 year call-off contract including the appointment of the successful supplier following the tendering process as set out in (4) above and (ii) to enter into call off contract(s) with the successful tenderer whether below or above £160k threshold.

6) That authority be delegated to the Service Director (Legal, Governance and Commissioning) to enter into call off contract(s) with the successful tenderer, if required, where the call off documentation is required to be entered into under seal.

7) That authority be delegated to the Strategic Director (Economy and Infrastructure) to agree the terms of any land acquisitions (including leasing sites) and to authorise the Service Director (Legal, Governance and Commissioning) to enter into any leasing arrangements with third parties and/or the successful tenderer, or any other ancillary legal documentation to implement the project and affix the Council seal as appropriate.