Issue - meetings

To consider matters relating to the progression and next stages of the cultural heart development.

Contact: David Glover, Our Cultural Heart

Exempt Information is provided within several appendices to this report.

Consideration must be given to whether the public and press should be excluded from the meeting prior to the determination of the matter to enable the exempt information to be discussed by passing the following resolution:-

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during the consideration of the following item of business, on the grounds that it involves the likely disclosure of exempt information, as defined in Part 1 of Schedule 12A of the Act.

It is considered that the disclosure of the information would adversely affect those third parties including the Authority and therefore the public interest in maintaining the exemption, which would protect the rights of an individual or the Authority, outweighs the public interest in disclosing the information and providing greater openness and transparency in relation to public expenditure in the Authority’s decision making.

RESOLVED –

1)    That, in regards to the Conclusion of Phase 2 Gateway 4 & Enabling Works, authority be delegated to the Executive Director (Place), in consultation with the Portfolio Holder for Finance & Regeneration to sign off the conclusion of Phase 2 Gateway 4 including the contractors design proposals, planning and listed building consent matters, the RIBA 4 design, the construction programme, the construction contract and the contract sum and if required to maintain the optimum programme and subject to approval of Recommendation 6 to instruct any necessary enabling works from the Phase 2 Construction Budget during the PCSA period prior to the conclusion of Phase 2 Gateway 4.

2)    That, in regards to Construction Partner, Phase 2, JCT Construction Contract, authority be delegated to the Executive Director (Place), in consultation with the Service Director (Finance) and the Cabinet Member (Finance and Regeneration) to make the decision to award the JCT construction contract and start works on site and that if the award would exceed the Phase 2 Construction Budget the matter be brought back to Cabinet. 

3)    That, in regards to Demolition Partner, Retail Demolition Contract,  authority be delegated to the Executive Director (Place), in consultation with the Service Director (Finance), the Head of Procurement and the Cabinet Member (Finance and Regeneration) to make all necessary preparations to secure vacant possession of the Piazza Shopping Mall including serving notice on the remaining tenants and occupiers and ending all contracts, procure and then award the demolition contract either as part of Phase 2 or as a separate contract and start works on site and that if the award would exceed the Retail Demolition Budget the matter will be brought back to Cabinet. 

4)    That, in regards to SDP, Architect and Engineer Services and Extension of Appointments, subject to agreement on fees and in line with the Council’s procurement process and Contract Procedure Rules, approval be given to continue the services being provided by the Client construction delivery team (SDP, architect and the engineer) to progress Phase 2 to Gateway 5 and the procurement and completion of the retail demolition, and that it be noted that same delivery team is providing the necessary services on Phase 1 and the rest of the feasibility work on the master plan.

5)    That, in regards to Construction Budget for Phase 1 Gateway 5, Phase 2 Gateway 5, Retail Demolition & Master Plan Allowances, approval be given to the further draw down of £58.228m, thereby increasing the committed funding for the programme from £78.957m to £137.185m. 

6)    That, in regards to Reallocation of Budget to Operational Services, approval be given, subject to no other sources of funding being available, the reallocation of funding from the Construction Budget to fund the West Yorkshire Archive Service (£265k) archive cleaning pre-opening capital costs as part of Phase 1 and IT costs (£200k) for Phase 2.   

7)    That, in regards to Reallocation of Budget for Internal Staff Costs and Property Costs, approval be given, subject to no other sources of funding  ...  view the full decision text for item 44

(The report included exempt information in accordance with Schedule 12A of the Local Government Act 1972 (Access to Information) (Variation) Order 2006, namely that it contains information relating to financial and business affairs of third parties (including the Authority holding that information). It was considered that the disclosure of the information would adversely affect those third parties, including the Authority and therefore the public interest in maintaining the exemption, which would protect the rights of an individual or the Authority, outweighs the public interest in disclosing the information and providing greater openness and transparency in relation to public expenditure in the Authority’s decision making).

(Under the provision of Council Procedure Rule 36(1), Cabinet a received  representation from Councillor Munro).

Cabinet gave consideration to a report which set out an update on the progress of Phase 2 of Our Cultural Heart. The report advised that Phase 2 would progress to the Gateway 3 and 4 process and that further approval was sought to sign off the conclusion of the pre-contract services agreement and Gateway 4, to award JCT the construction contract and commence construction works onsite.

The report provided an update on Phase 1, which included the library and public realm space, by outlining the contractor’s progress on site. It also set out proposals for the demolition of remaining retail units in preparation of the next phase (phase 3) and sought approval to procure and award the retail demolition contract.

Cabinet noted the overview of the remaining phases of the masterplan, including the feasibility study to develop the option of land at Queen Street as a multi storey car park. The report advised that the costs relating to operational costs and costs for the preparation of opening and ongoing operation of the facilities would continue to be reviewed.

RESOLVED –

1)    That, in regards to the Conclusion of Phase 2 Gateway 4 & Enabling Works, authority be delegated to the Executive Director (Place), in consultation with the Portfolio Holder for Finance & Regeneration to sign off the conclusion of Phase 2 Gateway 4 including the contractors design proposals, planning and listed building consent matters, the RIBA 4 design, the construction programme, the construction contract and the contract sum and if required to maintain the optimum programme and subject to approval of Recommendation 6 to instruct any necessary enabling works from the Phase 2 Construction Budget during the PCSA period prior to the conclusion of Phase 2 Gateway 4.

2)    That, in regards to Construction Partner, Phase 2, JCT Construction Contract, authority be delegated to the Executive Director (Place), in consultation with the Service Director (Finance) and the Cabinet Member (Finance and Regeneration) to make the decision to award the JCT construction contract and start works on site and that if the award would exceed the Phase 2 Construction Budget the matter be brought back to Cabinet. 

3)    That, in regards to Demolition Partner, Retail Demolition Contract,  authority be delegated to the Executive Director (Place), in consultation with the Service Director (Finance), the Head  ...  view the full minutes text for item 44