Agenda and decisions

To receive apologies for absence of Members who are unable to attend this meeting.

Apologies for absence were received from Councillors Steve Hall and Jean Calvert.

To approve the Minutes of the meeting of the Committee held on 22 September 2015.

Minutes of the meeting held on 22 September 2015 were agreed as a correct record.

The Councillors will be asked to say if there are any items on the Agenda in which they have disclosable pecuniary interests, which would prevent them from participating in any discussion of the items or participating in any vote upon the items, or any other interests.

No interests were declared at the meeting.

Most debates take place in public. This only changes when there is a need to consider certain issues, for instance, commercially sensitive information or details concerning an individual. You will be told at this point whether there are any items on the Agenda which are to be discussed in private.

It was noted that all Agenda Items would be considered in public session.

The Committee will receive any petitions and hear any deputations from members of the public. A deputation is where up to five people can attend the meeting and make a presentation on some particular issue of concern. A member of the public can also hand in a petition at the meeting but that petition should relate to something on which the body has powers and responsibilities.

No deputations or petitions were received.

The Committee will hear any questions from the general public.

No public questions were asked at the meeting

To consider questions from Councillors.

No member questions were asked at the meeting.

A report seeking endorsement for the Built Leisure and Sports Facilities Strategic Framework for Kirklees.

Officer: Martin Gonzalez – 01484-221000

1          That the publication of the Build Leisure and Sports Facilities Strategic Framework be approved and that a copy of the framework be made available on the Council’s website.

2          That the authors of the report be thanked for all their work in producing the document.

A report seeking approval to authorise officers to transfer the freehold of Mirfield Community Centre, Waterroyd Lane, to Mirfield Community Trust.

Officer: Jonathan Quarmby – 01484-221000

1          That officers be authorised to transfer the freehold of Mirfield Community Centre, Wateroyd Lane, Mirfield to the Mirfield Community Trust for no premium, subject to a restrictive covenant that will prevent the premises being used for any other purpose than community use.

2          That approval be given to the delegation of the authority of the Assistant Director for Physical Resources and Procurement and the Assistant Director of Legal Governance and Monitoring to negotiate and agree the terms of the freehold transfer that relate to the transfer of the Mirfield Community Centre to Mirfield Community Trust.

A report seeking approval to transfer the land and buildings which currently make up Kirkburton Library to Kirkburton Parish Council with the use restricted for community use.

Officer: Mark Gregory – 01484-221000

1          That approval be given to officers being authorised to transfer the freehold of Kirkburton Library to the Kirkburton Parish Council for no premium/no consideration, subject firstly the requirement there should be a lease back of the part of the building that is used as a library and information centre, and secondly subject to a restrictive covenant that will prevent the building and land from being used for any other purpose than community use.

2          That approval be given to the delegation of the authority of the Assistant Director for Physical Resources and Procurement and the Assistant Director of Legal Governance and Monitoring to negotiate and agree the terms of the freehold transfer that relate to the transfer of Kirkburton Library to Kirkburton Parish Council.

A report seeking approval of the Bereavement Services Capital Plan investment programme for 2015/16 and 2016/17.

Officer: Sarah Durdin – 01484-221000

1          That approval be given to the schemes outlined at Appendix A of the considered report to enable further improve the facility standards and customer experience provided within the Council’s Cemetries and Crematoria.

2          That approval be the delegation of powers set out in paragraph 2.6 and 2.7 of the considered report.

To seek member approval to the review of fees and charges for services provided by Place Directorate.

Officer: Aidan Hopson – 01484-221000

That the fees and charges set out in the considered report be approved and implemented with immediate effect.

A report seeking  approval for Kirklees Council’s involvement in the Vulnerable Persons Relocation Scheme (VPRS) and the resettlement of 2 families (Kirklees taking part in a trailblazer) before Christmas 2015 followed by 50-60 individual Syrian Refugees in year one, and 50-60 individuals in year two.

Officer: Sarah Mitchell – 01484-221000

1          That approval be given to the Council’s involvement in the Vulnerable Persons Relocation Scheme and acceptance of funding from the Home Office together with the re-settlement of 2 families before Christmas 2015, followed by further re-settlement in Kirklees as set out in the considered report.

2          That any amendments to the Kirklees Council’s involvement in the Vulnerable Persons Relocation Scheme be delegated to the Chief Executive.

3          That the Council’s involvement in the Vulnerable Persons Re-location Scheme be kept under review as stated in the considered report.

A report updating Cabinet with details of the Highways Capital Plan for 2015/16 and to seek approval for the detailed Capital Plan.

Officer: Graham Mallory – 01484-221000

1          That additional grant income in the sum of £220,000 that has been applied to the Highways baseline allocation for 2015/2016 be noted.

2          That the £232,000 revenue contribution to capital applied to the baseline allocation for 2015/2016 be noted.

3          That approval be given to the detailed Capital Plan in the sum of £17,680,000 as set out in Appendix 1 of the considered report.

A report seeking approval for the outline details of the Kirklees schools funding formula for 2016/17 for submission to the Education Funding Agency (EFA). 

Officer: Liz Singleton/Dave Gearing 01484-221000

1          That minor changes required by and as a result of DFE funding rules relating to Kirklees Schools Funding Formula and funding levels set out in the report be noted.

2          That the consultation process undertaken in collaboration with head teachers, through Schools Forum, to oversee the ongoing impact of the agreed Kirklees funding formula be noted.

3          That exception applications to the Education Funding Agency as set out at paragraph 6.2 within the recommendations of the report be noted.

4          That approval be given to the continued use of the current Kirklees School Funding Formula for 2016/2017 for submission to the Education Funding Agency.

A report seeking delegated authority to the Assistant Director – Legal, Governance and Monitoring to appoint, renew and terminate the appointments of members of the Education Admission Appeals Panel.

Officer: Andrea Woodside – 01484-221000

That approval be given to the delegation of the Authority to the Assistant Director of Legal, Governance and Monitoring to:

·         Appoint members to the Education Admission Appeal Panel for a period of up to 3 years.

·         Review appointments for a period of up to 3 years.

·         Where necessary, terminate the appointment of members of the Education Admission Appeal Panel in the event that they are not performing appropriately.

A report updating Cabinet on the Town Centre Strategy Scrutiny Review and to consider the recommendations presented.

Officer: Yolande Myers – 01484-221000

That the recommendations set out within the report of the Scrutiny Review of Town Centre Strategy be agreed in principal, subject to further work being carried out to look at the practical and financial implications of carrying out the recommendations.

A report updating Cabinet on The Future of Museums and Galleries Scrutiny Review and to consider the recommendations presented.

Officer: Yolande Myers – 01484-221000

That the report in to the Scrutiny Review into the Future of Museums and Galleries in Kirklees be welcomed and accepted.

A report seeking approval for the Streetscene - Parks Capital Plan expenditure programme for 2015/16.

Officer: Rob Dalby – 01484-221000

That approval be given to work programmes as set out in the considered report in relation to Parks and Greenspace Refurbishment in 2015/2016.

A report to consider seeking funding from the Leeds City Region’s Local Growth Fund, for site preparation and access works to 3 large Council owned housing sites in Ashbrow, Batley East and Newsome.

Officer: Alan Seasman – 01484-221000

That the successful application from the Leeds City Regions Local Growth Fund be noted and that the Director of Resources be given delegated authority to finalise the terms of the loan and agreement and, subject to the Director of Resources being satisfied with the terms, to sign the loan agreement so as to allow funding to be drawn down and the off-site highways works for the large housing sites to be progressed.