Agenda item

To consider Our Cultural Heart, Phase 1 Food Hall.

Ward affected: Newsome

Contact: David Glover, Senior Responsible Officer - Our Cultural Heart

Exempt information is detailed in the appendices to the attached report.

Consideration must be given to whether the public and press should be excluded from the meeting prior to the determination of the matter to enable the exempt information to be discussed by passing the following resolution: -

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business, on the grounds that they involve the likely disclosure of exempt information, as defined in Part 1 of Schedule 12A of the Act

RESOLVED -

1)    That in relation to the Phase 1 Food Hall Tenant/Operator authority be delegated to the Executive Director of Place, in consultation with the Service Director Finance, the Service Director Legal, Governance and Commissioning and the Portfolio Holder for Finance & Regeneration to conclude the food hall tenant/operator selection process (options are lease, management agreement or direct operation by the council) to determine the best outcome for the council. Where third parties are to be used under a lease to negotiate and agree the terms of the lease or if there is a management agreement procure (for a management agreement), negotiate the contract terms and award the contract(s). This delegation shall include any grant of a lease at an undervalue if appropriate.

2)    That in relation to the Phase 1 Food Hall Contract authority be delegated to the Executive Director or Place, in consultation with the Service Director Legal, Governance and Commissioning and the Portfolio Holder for Finance and Regeneration to approve the commencement and award of a concession contract or a management services contract under the Procurement Act 2023 in accordance with the Council’s Procedure Rules.

3)    That in relation to the Phase 1 Food Hall Fit Out authority be delegated to the Executive Director of Place, in consultation with the Service Director Finance, the Service Director – Legal, Governance and Commissioning and the Portfolio Holder for Finance & Regeneration to procure and award the necessary contract(s) to complete the food hall fit out.

4)    That in relation to the SDP, Architect and Engineer Services, Extension of Appointments, subject to agreement on fees and in line with the council’s procurement process and Contract Procedure Rules, approval be given to the extension of the services being provided by the external Client construction delivery team (SDP, architect and the engineer) to progress the Phase 1 food hall fit out. The same delivery team is Our Cultural Heart, part of the Huddersfield Blueprint, Phase 1 Food Hall 2 providing the necessary services on Phase 1, Phase 2, the retail demolition and the rest of the feasibility work on the master plan.

5)    That in relation to Our Cultural Heart Committed Expenditure

(i)             approval be given to the further draw down of £3.0m from later phases of the OCH programme to fund the food hall fit out thereby increasing the committed expenditure for Phase 1 from £58.370m to £61.370m and for the overall programme from £136.983m to £139.983m.

(ii)            the potential revenue implications of the operation of the Food Hall, taking into account the current offer and using the latest available PWLB rates for borrowing be noted.

6)    That in relation to Agreements and Executing Documents authority be delegated to the Service Director – Legal, Governance and Commissioning to negotiate, agree, enter into all agreements and enter into and execute any documents necessary to enable the delivery of the Our Cultural Heart food hall.