Issue details

Decision to tender and award a Hire of Civil Engineering Plant, Vehicles and Equipment without Operator(s) Framework

CONTRACT REF: KMCHS-392 Framework Period:1st May 2024 to 30th April 2026 with an option to extend for two further twelve-month periods until 30th April 2028.


The current framework arrangement expires 31st April 2024


The replacement framework is being let to include lots for the neighbouring authorities of Bradford, Calderdale, Leeds and York. Following a compliant procurement process in line with Public contract Regulations 2015 the new framework will run from 1st May 2024 for an initial two year period, with the option to extend for two further twelve-month periods until 30th April 2028.


The estimated total value of the framework is £5,300,000


Yearly spend is estimated at City of Bradford Metropolitan District Council £50,000.00, The Borough of Calderdale Council £75,000.00, Kirklees Council £100,000.00, Leeds City Council £1,000,000.00 and City of York Council £100,000.00.


The framework is in place to supplement the delivery of highways projects. This includes, but not limited to, access platforms, concrete mixers, rollers, saws, temporary traffic signals.  The Capital required to purchase these items of plant, combined with the running costs and uncertainty of work dictates the hire model as the most economical.


Decision type: Key

Decision status: Recommendations Approved

Notice of proposed decision first published: 04/04/2024

Decision due: 3 Apr 2024 by Service Director - Highways & Streetscene

Lead member: Portfolio Holder for Housing & Highways

Lead director: Service Director - Highways & Streetscene

Department: Housing and Highways

Contact: Mark Scarr, Head of Highways 01484 211000 Email:

Members/Officers Involved: Graham Dean – Group Engineer Chris Johnson – Operational Manager Mark Scarr – Head of Service Graham West – Service Director