Agenda and decisions

To receive apologies for absence from Cabinet Members who are unable to attend this meeting.

Cabinet Members will be asked to advise if there are any items on the Agenda in which they have a Disclosable Pecuniary Interest, which would prevent them from participating in any discussion on the item or participating in a vote upon the item, or any other interests.

Most agenda items will be considered in public session, however, it shall be advised whether Cabinet will consider any matters in private, by virtue of the reports containing information which falls within a category of exempt information as contained at Schedule 12A of the Local Government Act 1972.

The Cabinet will receive any petitions and hear any deputations from members of the public. A deputation is where up to five people can attend the meeting and make a presentation on some particular issue of concern. A member of the public can also hand in a petition at the meeting but that petition should relate to something on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10 (2), Members of the Public should provide at least 24 hours’ notice of presenting a deputation.

Cabinet will hear any questions from the general public.

In accordance with Council Procedure Rule 11(5), the period allowed for the asking and answering of public questions shall not exceed 15 minutes.  A maximum of 4 questions per person may be asked.

Cabinet will receive any questions from Elected Members (via remote access).

In accordance with Executive Procedure Rule 2.3 (2.3.1.6) a period of up to 30 minutes will be allocated.

To consider the outcome of the public engagement exercise and the draft Kirklees Resource & Waste Strategy 2021-30.

Wards affected: all

Officer: Natalie Clark – Programme Manager

1)    That the Kirklees Resources and Waste Strategy 2021-2030 be endorsed and submitted to the meeting of Council in September 2021.

2)    That, subject to the approval of (1) above, authority be delegated to the Strategic Director (Environment and Climate Change), in consultation with the relevant Cabinet Member and S151 Officer, to drawdown transformation reserve resources as appropriate to support the development and implementation of the Kirklees Resources and Waste Strategy 2021-2030.

To consider projects to be funded from the 2021/22 – 2022/23 Bereavement Services Capital Plan of Investment.

Wards affected: all

Officer: Paul Hawkins – Operational Manager - Venues

1)    That approval be given to the programmes of work for 2021/2022-2022/2023, as detailed within the considered report, within a budget of £595k, enabling Bereavement Services to (i) invest and maintain its portfolio of cemeteries and crematoria and (ii) ensure that works undertaken provide safe and accessible facilities for visitors and families.

2)    That authority be delegated to the Service Director (Culture and Visitor Economy), in consultation with the relevant Cabinet Members (i) to add new urgent projects to the programmes (2021-2022 and 2022-2023), as detailed within the report, provided that the total cost of the programmes remains within the approved capital allocations set by the Council and (ii) to slip, delete or reallocate budget between projects during the course of the plan provided that the total cost of the programmes remains within the approved capital allocations set by the Council to enable the effective management of the programmes concerned.

3)    That officers be authorised to design, tender and implement the delivery of the projects and work streams identified within the report.

To consider the 2021/22 & 2022/23 Corporate Landlord Asset Investment, Compliance & Sustainability Programme baselines of the Capital Plan.

Wards affected: all

Officer: Jonathan Quarmby – Strategic Corporate Facilities Manager, Corporate Landlord & Capital

1)    That approval be given to the themes of work for 2021/2022, as detailed at Appendix A to the considered report.

2)    That approval be given to the proposed delegated powers as set out at para. 2.17 to 2.19 of the report.

3)    That officers be authorised to identify, design, tender and implement the delivery of projects aligned with the work themes as identified in Appendix A.

To consider the Place Standard Investment Fund, criteria, and decision-making process.

Wards affected: all

Officer: Vina Randhawa – Democracy Manager, Active Citizens and Places

1)    That approval be given to the establishment of a Place Standard Fund and the criteria and decision-making process for the Place Standard Investment Fund, as detailed within the considered report.

2)    That approval be given to the creation of a specific reserve, with an initial £500k allocation, to fund endorsed action plans through 2021/2022.

3)    That approval be given to the Chief Executive, in consultation with the Cabinet Member (Housing and Democracy), to make decisions on the allocation of this fund up to a maximum of £50k per ward per financial year.

4)    That subsequent proposals for Place Standard Funding in future years be considered as part of the annual budget process for 2022/2023.

To consider the Staying Put Policy refresh.

Wards affected: all

Officer: Lisa Warnes – Programme Manager, Children’s Improvement Team

1)    That the updated Staying Put Policy (2020-2021) be approved.

2)    That Option 2 be agreed as the operational model for the policy, thereby the proposal payment model and arrangements are agreed and implemented across all existing and new Staying Put arrangements.

To consider the Care Leavers Support and Financial Guidance Policy refresh.

Wards affected: all

Officer: Lisa Warnes – Programme Manager, Children’s Improvement Team

1)    That the Support Policy for Young People Leaving Care (2020-2021) be approved.

2)    That the Service Director (Family Support and Child Protection) be delegated authority to make any future updates to the policy as required.

To receive the 2020/21 financial outturn position for General Fund Revenue, Housing Revenue Account and Capital Plan and to consider the revenue and capital rollover from 2020/21 to 2021/22.

Wards affected: all

Officer: James Anderson – Head of Accountancy

1)    That, in regards to General Fund, (i) the revenue outturn position for 2020/2021, including Covid-19 impacts, be noted (ii) the year end position on corporate reserves and balances including Covid-19 impacts be noted (iii) the proposed use of pre-existing reserves be reaffirmed and the proposed use of new reserves, as set out in section 1.9 of the report, be endorsed (iv) regular monitoring and review of corporate reserves in 2021/2022 be reported to Cabinet as part of the quarterly financial monitoring cycle and (v) the use of the Council’s flexible receipts strategy for year end capitalisation of £2.3m transformation related costs in 2020/2021.

2)    That the year end position on the Collection Fund including Covid-19 impacts be noted.

3)    That the Housing Revenue Account revenue outturn and reserves position 2021/2022 be noted.

4)    That the Council capital outturn position fore 2020/2021 be noted.

5)    That approval be given to £26.9m capital rollover from 2020/2021 to 2021/22

6)    That approval be given to the revised capital plan for the period 2021-2026, after taking into account rollover, the re-phasing of schemes and changes to grant assumptions.

7)    That the review of treasury management activity for 2020/2021 be noted.

To consider the proposal by the governing body of St John’s CE (VC) Infant School, to change the upper age limit of the school.

Wards affected: Dewsbury West, Dewsbury South

Officer: Martin Wilby – Head of Education Access and Places

That the request by St John’s CE (VC) Infant School Governing Body to change the upper age limit of the school not be approved, for the reasons as set out in the considered report.

To consider payments to Third Sector Leaders, following a tender process.

Wards affected: all

Officer: Carol Gilchrist – Head of Local Integrated Partnerships

1)    That approval be given to the distribution of £360,000 grant funding over the 2021-2022 and 2022-2023 periods, available to anchor organisations in Kirklees via third sector leaders, appointed as provider, as detailed within the considered report.

2)    That authority be delegated to the Service Director (Customer and Communities) to manage the appropriate financial and performance arrangements.

To consider an update on Kirklees Active Leisure funding relating to Covid-19 and to present the Partnership Framework.

Wards affected: all

Officer: Martin Gonzalez – Development Manager

1)    That the information as set out at Appendices A to I be noted.

2)    That approval be given to the Council’s commitment to underwrite irrecoverable KAL income loss, as a direct consequence of covid, of up to £3.5m through 2021/2022 from earmarked Council reserves.

3)    That approval be given to the accompanying KAL Partnership Framework as part of the broader inclusive ambition agenda and that the incorporation of the underwrite of up to £3.5m into the updated general reserves position as part of the Council’s 2020/2021 financial outturn and rollover report be noted.

4)    That it be noted that, as part of the forthcoming Medium Term Financial Strategy review, Officers will review the KAL Partnership and Framework in line with emerging priority outcomes, including consideration of attendant resourcing implications that might emerge.

To consider proposals for the future of four high-rise blocks to improve fire safety.

Wards affected: Newsome, Dalton

Officer: Asad Bhatti – Head of Asset Management

1)    That authority be delegated to the Strategic Director (Growth and Regeneration) to negotiate and agree terms (including payment of Zurich’s fees and costs) with Zurich as landlord for the surrender of the current ground floor access and terms for a new lease of alternative ground premises (yet to be identified) in order to facilitate access to the refurbished Buxton House.

2)    That authority be delegated to the Strategic Director (Growth and Regeneration) to negotiate and agree terms with Zurich (consistent with the content of the underlease, including payment of Zurich’s fees and costs) for a licence to carry out alterations by Zurich, as landlord, permits the work to be done to Buxton House.

3)    That approval be given to demolish Holme Park Court and Bishops Court at Berry Brow, and new build design within an estimated total budget envelope of £37m.

4)    That approval be given to improve/remediate Buxton House and a programme of work to ensure safe homes within an estimated budget envelope of £16m.

5)    That approval be to the Decant Plan for Holme Park Court and Bishops Court at Berry Brow, and also at Buxton House.

6)    That authority be delegated to the Strategic Director (Growth and Regeneration) to serve Interim Demolition Notices and Final Demolition Notices on tenants occupying Holme Park Court and Bishops Court, Berry Brow.

7)    That approval be given to the changes to the Allocations Policy as set out in paras. 2.3 and 2.4 of the considered report.

8)    That the fire safety improvement works and provisional budget of £4m to Harold Wilson Court be noted.

9)    That authority be delegated to the Strategic Director (Growth and Regeneration) to carry out further work to finalise the designs and schemes and, in consultation with the Service Director (Finance), a financial viability for each scheme relating to the proposed developments and/or works at Holme Park Court and Bishops Court, Berry Brow, and at Buxton House, and implement the schemes as finalised, as referred to in (3) and (4) above.

10)That it be noted that, if following the financial viability appraisal, (9) above refers, any one or more of the schemes is not considered to be viable a further report be submitted to Cabinet for consideration.

11)That authority be delegated to the Service Director (Legal, Governance and Commissioning) to finalise and enter into all appropriate contracts, deeds and documents in relation to the appointment of the successful bidder for the delivery of fire safety remediation at Harold Wilson Court, the refurbishment and remodelling of Buxton House and the regeneration and new build of two high rise blocks at Berry Brow, in consultation with the Service Director (Homes and Neighbourhoods).

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business, on the grounds that they involve the likely disclosure of exempt information, as defined in Part 1 of Schedule 12A of the Act.

Exempt information in accordance with Schedule 12A of the Local Government Act 1972 namely it contains information relating to the financial and business affairs of any particular person. It is considered that disclosure of the Information relating to the financial or business affairs of any particular person (including the authority holding that information) would adversely affect the person concerned and therefore the public interest in maintaining the exemption, which would protect the rights of an individual or the Council, outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

To consider exempt information in relation to agenda item 16.

Exempt information in accordance with Schedule 12A of the Local Government Act 1972 namely it contains information relating to the financial and business affairs of any particular person. It is considered that disclosure of the Information relating to the financial or business affairs of any particular person (including the authority holding that information) would adversely affect the person concerned and therefore the public interest in maintaining the exemption, which would protect the rights of an individual or the Council, outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

To consider exempt information in relation to Agenda Item 17.