Agenda and decisions

To receive any apologies for absence.

To approve the Minutes of the Meeting of the Cabinet held on 10 December 2024.

Members will be asked to say if there are any items on the Agenda in which they have any disclosable pecuniary interests or any other interests, which may prevent them from participating in any discussion of the items or participating in any vote upon the items.

Most agenda items take place in public. This only changes where there is a need to consider exempt information, as contained at Schedule 12A of the Local Government Act 1972. You will be informed at this point which items are to be recommended for exclusion and to be resolved by the Committee.

The Cabinet will receive any petitions and/or deputations from members of the public. A deputation is where up to five people can attend the meeting and make a presentation on some particular issue of concern. A member of the public can also submit a petition at the meeting relating to a matter on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10, Members of the Public must submit a deputation in writing, at least three clear working days in advance of the meeting and shall subsequently be notified if the deputation shall be heard. A maximum of four deputations shall be heard at any one meeting.

To receive any public questions.

In accordance with Council Procedure Rule 11, the period for the asking and answering of public questions shall not exceed 15 minutes.

Any questions must be submitted in writing at least three clear working days in advance of the meeting.

Cabinet will receive any questions from Elected Members.

In accordance with Executive Procedure Rule 2.3 (2.3.1.6) a period of up to 30 minutes will be allocated.

To consider the approval of progress to the design and pre-construction works for Phase 2 from Gateway 3 to Gateway 4.

Contact: David Glover, Cultural Heart

(Exempt information is detailed in an appendix to the attached report. Consideration must be given to whether the public and press should be excluded from the meeting prior to the determination of the matter to enable the exempt information to be discussed by passing the following resolution: -

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business, on the grounds that they involve the likely disclosure of exempt information, as defined in Part 1 of Schedule 12A of the Act.)

RESOLVED -

1)    That in regard to the Combined Museum & Gallery, Phase 2 RIBA 3, authority be delegated to the Executive Director of Place in consultation with the Leader and the Portfolio Holder for Finance & Regeneration to approve the Royal Institute of British Architects stage 3 design (RIBA 3) for the museum and gallery.

2)    That in regard to the Combined Museum & Gallery, Phase 2 Gateway 4 Budget, the museum and gallery construction budget be noted and funding to progress from this Gateway 3 to Phase 2 Gateway 4 be approved.

3)    That in regard to the Construction Partner, Phase 2, Pre Construction Services Agreement (PCSA) authority be delegated to the Executive Director of Place in consultation with the Portfolio Holder for Finance & Regeneration, the Director of Legal Governance & Commissioning, the Service Director Finance and the Head of Procurement to make the decision to enter into the Pre-PCSA, and subsequently award the PCSA and instruct any surveys and enabling works that may be necessary prior to the contract sum being agreed subject to compliance with Contract Procedure Rules.

4)    That in regard to SDP, Architect and Engineer Services, Phase 2 Gateway 3 to Gateway 4, subject to agreement on fees, compliance with the procurement process and Contract Procedure Rules, approval be given to continue the services being provided by the Client delivery team (SDP, architect and the engineer) to progress from this Gateway 3 to Phase 2 to Gateway 4.

5)    That in regard to Construction Capital Development Council Resources

approval be given to the allocation of necessary council staff and resources to support the construction programme and it be noted that, in the absence of sufficient internal resources, additional external resources will be sourced from the existing appointments and/or from existing/future framework agreements, subject to compliance with procurement process and the Contract Procedure Rules.

6)    That in regard to the Construction Budget, Phase 1 Gateway 5, Phase 2 Gateway 4 & Master Plan Allowances, approval be given to the further drawdown of £5.663m (Phase 2, £5.413m & Master Plan, £250k) thereby increasing the committed funding for the programme from £73.329m to £78.992m.

7)    That in regard to the reallocation of budget to the Combined Museum and Gallery Service Pre-opening Capital Costs, approval be given, subject to no other sources of funding being available, the reallocation of funding from the Our Cultural Heart construction budget future phases to fund the museum and gallery pre-opening capital costs including the fit out of the building.

8)    That in regard to the reallocation of budget to operational services,

approval be given, subject to no other sources of funding being available, the reallocation of funding from the Our Cultural Heart construction budget future phases to fund the West Yorkshire Archive Service (£371k) and the Events team (£50k) pre-opening capital costs.

9)    That authority be delegated to the Executive Director of Place, in consultation with the Portfolio Holder for Finance & Regeneration, the Service Director for Culture and Visitor Economy and the Service Director Finance to explore ways  ...  view the full decision text for item 8:

To consider matters relating to surplus propery disposals 2025/2026.

Contact: Alistair Kimpton, Logistics

RESOLVED –

1)    That authority be delegated to the Executive Director for Place to dispose of any land and property identified within the Capital Receipts Schedule 2025/2026 (Appendix A refers) to support the Council’s income targets, in line with the legal requirements as outlined at paragraph 3.7.1 of the report, on such terms as Officers deem most appropriate.

2)    That authority be delegated to the Executive Director for Place to dispose of the former Gomersal First School land (Appendix B refers) and that the objection not be upheld.

3)    That the Service Director (Legal, Governance and Commissioning) be delegate authority to enter into all agreements necessary to affect any of those disposals referred to (1) and (2) above.

To consider funding arrangements for the Dedicated Schools Grant for the financial year 2025/2026.

Contact: Martin Wilby, Education Places and Access

RESOLVED –

1)    That approval be given to the local formula factors for the distribution of Dedicated Schools Grant (DSG) Schools Block Funding for 2025/2026 (Appendix A refers).

2)    That the decisions made by the Schools Forum in terms of central budgets, de-delegated budgets and a fund for significant growth for 2025/2026 be noted.

3)    That approval be given to the submission of the Schools’ local funding formula to the ESFA for 2025/2026.

4)    That the disapplication request made to the Education Skills and Funding Agency be noted.

5)    That the ESFA approved exceptions application be noted.

6)    That authority be delegated to the Executive Director for Children’s Services, in consultation with the Cabinet Members for Children’s Services, and Education and Communities, to take account of the outcomes of the provider consultation, the views of the Early Years and Childcare Reference Group and Schools Forum, and make a final decision on the Early Years local funding formula 2025/2026 value of the Special Education Needs and Disability Inclusion Fund and frequency of early years funding payments.

To consider spend on One Public Estate Brownfield Land Release funding on Estates Buildings in order to prepare the building for future development.

Contact: Liz Jefferson, Housing Growth

RESOLVED – That approval be given to expenditure of £1.25m of external grant funding from One Public Estate on Estates Building to facilitate its future development.

To receive half yearly treasury management performance information for 2024/2025.

Contact: James Anderson, Accountancy

RESOLVED – That the half yearly monitoring report on treasury management activity 2024/2025 be noted and that the report be submitted to the meeting of Council on 12 February 2025.