Agenda and decisions

This is whereCouncillors who are attendingas substituteswill say forwhom theyare attending.

Councillor Patrick substituted for Councillor Palfreeman.

TheCouncillorswill be askedto say ifthereare any items on theAgenda in whichthey have disclosablepecuniary interests,which wouldprevent themfrom participating inany discussionof the itemsor participating in any vote upon the items, orany otherinterests.

No interests were declared.

Mostdebatestake placeinpublic.This onlychangeswhenthere isa needtoconsidercertain issues,for instance, commercially sensitive information or detailsconcerning an individual.You will betold at thispoint whetherthere are anyitems onthe Agendawhich are to be discussed in private.

It was noted that all agenda items would be considered in public session.

The Committee will receive any petitions andhear any deputations from members ofthe public.A deputationis whereup to fivepeople canattend the meeting andmake apresentation onsome particularissue ofconcern. A memberofthe publiccan alsohand ina petitionat the meeting but that petition should relate to something on which the body has powers and responsibilities.

No deputations or petitions were received.

To receive the report.

Contact: Tim Mitchell, Finance Manager

That the review of treasury management activity for 2016/2017 be received and noted.

To consider the report.

Contact Officer: Julie Muscroft, Service Director – Legal, Governance and Commissioning.

1)    (i)That the proposed changes to Articles of the Constitution and Council Procedure Rules be approved as detailed within the considered report, that further discussion take place regarding the proposals for start times and breaks as set out at paragraph 2.15 of the report, and that a piece of work take place during the year looking at the arrangements for Council meetings including content and scheduling.

(ii) That the explanation to the proposed amendment at 2.13 be amended to read  ‘…representation to be made to the meeting on the subject matter, within the five minute allocation that is permitted.’

2)    That Council be requested to delegate authority to the Service Director – Legal, Governance and Commissioning to make the appropriate amendments to the constitution (and any consequential changes) to reflect the recommendations as set out in (1) above. 

To consider the report.

Contact: Martin Dearnley, Head of Audit and Risk

1)    That the report be submitted to the meeting of Annual Council on 24 May 2017 with the recommendations that;

(i)    the proposed changes to Financial Procedure Rules be approved and be effective from 1 June 2017 subject to the amendment of 3.10 para. 2 to read ‘…subject to the approval of the Chief Finance Officer and notification being provided to the relevant Cabinet Member and appropriate Ward Members.’

(ii)  That the Service Director – Finance, IT, Transactional Services and the Service Director – Legal, Governance and Commissioning be authorised to make any recommended or drafting changes that they consider necessary prior to the submission of the report to Annual Council.

(iii)That the Service Director – Legal, Governance and Commissioning be authorised to amend post titles to reflect those used in practice by Officers who are fulfilling stated functions.

2)    That it be noted that the Service Director – Finance, IT, Transactional Services, the Service Director – Legal, Governance and Commissioning, and the Head of Audit and Risk, may prepare additional guidance as appropriate to supplement the Financial Procedure Rules.

To consider the report.

Contact: Mark Barnes, Legal Services

1)    That the report be submitted to the meeting of Annual Council on 24 May 2017 with the recommendations;

(i)    That the proposed changes to Contract Procedure Rules be approved and effective from 1 June 2017.

(ii)  That it be noted that the Service Director – Legal, Governance and Commissioning may prepare additional guidance to supplement the Contract Procedure Rules and aid compliance with appropriate European and national legislation.

(iii)That the Service Director – Legal, Governance and Commissioning be authorised to amend post titles to reflect those used in practice by Officers who are fulfilling stated functions.

2)    That the Service Director – Legal, Governance and Commissioning be authorised to make any recommended or drafting changes considered necessary prior to the submission of the report to Annual Council.

To consider the reports.

Contact: Penny Bunker, Governance Manager

1)    That the report be submitted to the meeting of Annual Council on 24 May 2017 with the recommendation that the proposed changes to Overview and Scrutiny be approved.

2)    That Council be requested to delegate authority to the Service Director – Legal, Governance and Commissioning to make the appropriate amendments to the constitution (and any consequential changes) to reflect the recommendations as set out in (1) above. 

To consider the report.

Contact: Andrea Woodside, Governance Officer

That the schedule of Council meetings for 2017-2018, as set out within the considered report, be endorsed and submitted to Council with a recommendation of approval subject to the following changes;

-       11^th July 2017 to be moved to 5^th July 2017

-       20^th September 2017 to be moved to 13^th September 2017