Agenda and decisions

This is whereCouncillors who are attendingas substituteswill say forwhom theyare attending.

Apologies for absence were received on behalf of Councillor Pattison.

Toapprovethe Minutesofthemeetingof the Committeeheld on 15 September 2017.

Approved as a correct record.

TheCouncillorswill be askedto say ifthereare any items on theAgenda in whichthey have disclosablepecuniary interests,which wouldprevent themfrom participating inany discussionof the itemsor participating in any vote upon the items, orany otherinterests.

Cllr Marchington declared that he was a Member of KNH Board, in relation to Agenda Item 10.

Mostdebatestake placeinpublic.This onlychangeswhenthere isa needtoconsidercertain issues,for instance, commercially sensitive information or detailsconcerning an individual.You will betold at thispoint whetherthere are anyitems onthe Agendawhich are to be discussed in private.

It was noted that Agenda Item 16 would be considered in private session.

The Committee will receive any petitions andhear any deputations from members ofthe public.A deputationis whereup to fivepeople canattend the meeting andmake apresentation onsome particularissue ofconcern. A memberofthe publiccan alsohand ina petitionat the meeting but that petition should relate to something on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10 (2), Members of the Public should provide at least 24 hours’ notice of presenting a deputation.  

None received.

The Committee will hear any questions fromthe general public.

No questions were asked.

To consider the report.

Contact: Samantha Lawton, Legal Services 

That a report be submitted to the meeting of Council on 13 December 2017 recommending the approval of the establishment of a ‘Statutory Officer Disciplinary Committee’, in accordance with the terms of reference as attached at Appendix B of the considered report.

To consider the report.

Contact: Samantha Lawton, Legal Services

That approval be given to the Council’s Code of Corporate Governance as attached at the appendix to the considered report.

To consider the report.

Contact: Carl Whistlecraft, Head of Democracy

That the report be submitted to the meeting of Council on 13 December 2017 with a recommendation that the proposed changes to the Members’ Allowances Scheme, as attached at Appendix 1 of the considered report, be approved.

To receive the report.

Contact: James Buttery, Finance Manager

That the report be received and submitted to the meeting of Cabinet on 21 November 2017 and Council 13 December 2017.

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

That the report be received and submitted to a meeting of Cabinet and Council.

To receive the report.

Contact: Simon Straker, Audit Manager

That the approval be given to the draft Annual Governance Statement 2016/2017.

To receive the report.

Contact: John Prentice, KPMG External Audit

That the 2016/2017 External Audit Report be received and noted.

To consider the report.

Contact: Eamonn Croston, Head of Finance

1) That approval be given to the Statement of Accounts 2016/2017.

2) That approval be given to the Chair of the Committee certifying the Statement of Responsibilities as set out on page 16 of the considered report.

3) That approval be given to the Letter of Representation, as attached at Appendix B of the considered report, and that the Chair of the Committee be authorised to sign the document on behalf of the Committee.

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

That acting under Section 100(A)(4) of the Local Government Act, 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically stated in the undermentioned Minute.

(Exempt information within Part 1 of Schedule 12A of the Local Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the authority holding that information). The public interest in maintaining the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

That the Internal Audit Quarterly Report (Quarter 2) be received and noted.