Agenda and decisions

This is whereCouncillors who are attendingas substituteswill say forwhom theyare attending.

Apologies for absence were received on behalf of Councillor K Pinnock.

To receive and approve the Minutes of the previous meeting held on 17 November 2017.

Approved as a correct record.

TheCouncillors will be askedto say ifthereare any items on theAgenda in whichthey have disclosablepecuniary interests,which wouldprevent themfrom participating inany discussionof the itemsor participating in any vote upon the items, orany otherinterests.

No interests were declared.

Mostdebatestake placeinpublic.This onlychangeswhenthere isa needtoconsidercertain issues,for instance, commercially sensitive information or detailsconcerning an individual.You will betold at thispoint whetherthere are anyitems onthe Agendawhich are to be discussed in private.

It was noted that Agenda Item 15 would be considered in private session.

The Committee will receive any petitions andhear any deputations from members ofthe public.A deputationis whereup to fivepeople canattend the meeting andmake apresentation onsome particularissue ofconcern. A memberofthe publiccan alsohand ina petitionat the meeting but that petition should relate to something on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10 (2), Members of the Public should provide at least 24 hours’ notice of presenting a deputation.  

None received.

The Committee will hear any questions fromthe general public.

No questions were asked.

To receive the report.

Contact: Chris Read, Corporate Complaints Officer

That the Corporate Customer Standards Officer Interim Report (2017-2018) be received and noted.

To consider the report.

Contact: Samantha Lawton, Legal Services Tel: 01484-221000

That the report be submitted to the meeting of Council on 21 March 2018 with the recommendation that;

(i)            the Terms of Reference of Corporate Governance and Audit Committee be amended in order to provide the Committee with authority to monitor the Council’s use of RIPA Policy through the process of the submission of update reports to the Committee and;

(ii)          pursuant to (i), authority being delegated to the Service Director (Legal, Governance and Commissioning) to make the appropriate, and any consequential,  amendments to the Constitution.

To consider the report and make recommendations to Council.

Contact: Eamonn Croston, Head of Accountancy and Finance

That the report be submitted to the meeting of Council on 14 February 2018 for decision, with a recommendation that consideration be given to;

-          the borrowing strategy as outlined in paragraphs 2.12 to 2.18

-          the investment strategy as outlined in paragraphs 2.19-2.33 and appendix A

-          the policy for provision of repayment of debt (MPR) as outlined in appendix C, which reflects the changes in policy outlined in paragraphs 2.34-2.66), effective from 2017-2018

-          the treasury management indicators as set out at appendix C

-          noting officer proposals to re-fresh the treasury management strategy for financial year 2019-2020 to reflect revised 2017 CIPFA Treasury Management and Prudential Codes, and updated DCLG Investment Strategy and MRP guidance to Local Authorities (guidance pending)

To receive, discuss and note the report.

Contact: Emma Kirkby, KPMG External Audit

That the External Audit Plan 2017/2018 be received and noted.

To receive, discuss and note the report.

Contact: Emma Kirkby, KPMG External Audit

That the External Audit Progress report – Technical Update (draft) be received and noted.

To receive, discuss and note the report.

Contact: Emma Kirkby, KPMG External Audit

That the External Audit Annual Report on Grants and Returns 2016/2017 be received and noted.

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

That the appointment of Grant Thornton (UK) LLP to audit the accounts of Kirklees Metropolitan Council, for a period of five financial years, from 2018/2019 to 2022/2023, be received and noted.

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

That acting under Section 100(A)(4) of the Local Government Act, 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically stated in the undermentioned Minute.

Exempt information within Part 1 of Schedule 12A of the Local Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the authority holding that information). The public interest in maintaining the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

That the Internal Audit Quarterly Report (Quarter 2) be received and noted.