Agenda and decisions

This is whereCouncillors who are attendingas substituteswill say forwhom theyare attending.

(1) Apologies for absence were received from Cllr Nigel Patrick and Cllr Linda Wilkinson

(2) Cllr John Lawson substituted for Cllr Linda Wilkinson

To receive the Minutes of the previous meeting held on 30 January 2018.

(1)  The minutes of the meeting held on 30 January 2018 were agreed as a correct record

(2) That a report on the issue previously raised by Cllr Wilkinson concerning Fresh Horizons be included on the agenda for the Committee as soon as possible.   

TheCouncillors will be askedto say ifthereare any items on theAgenda in whichthey have disclosablepecuniary interests,which wouldprevent themfrom participating inany discussionof the itemsor participating in any vote upon the items, orany otherinterests.

No interests were declared

Mostdebatestake placeinpublic.This onlychangeswhenthere isa needtoconsidercertain issues,for instance, commercially sensitive information or detailsconcerning an individual.You will betold at thispoint whetherthere are anyitems onthe Agendawhich are to be discussed in private.

It was agreed that all agenda items would be considered in public session.

The Committee will receive any petitions andhear any deputations from members ofthe public.A deputationis whereup to fivepeople canattend the meeting andmake apresentation onsome particularissue ofconcern. A memberofthe publiccan alsohand ina petitionat the meeting but that petition should relate to something on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10 (2), Members of the Public should provide at least 24 hours’ notice of presenting a deputation.  

No deputations or petitions were received.

The Committee will hear any questions fromthe general public.

No public questions were received.

To consider the report.

Contact: Carl Whistlecraft, Head of Democracy

(1)  That the recommendations of the Members Allowances Independent Review Panel, as set out at Appendix A to the report, be noted

(2) That the Committee recommends that the Council approves and adopts the Members Allowances Scheme for 2108/19, as set out in Appendix B to the report, with effect from 1 April 2018. 

To consider the report.

Contact: Penny Bunker, Governance and Democratic Engagement Manager.

(1) That the call in proforma be amended to include a section where a signatory may set out, where appropriate, any steps they have taken to try to resolve their concerns prior to calling in the cabinet decision. 

(2) That the Scrutiny Procedure Rules in the Constitution be amended to clarify that supporting evidence and reasons to illustrate how the decision making principle(s) has been breached should be included in the call in request.  Officers to amend the call in proforma to allow for evidence to be included.

(3) That the decision making principles in Article 13 of the constitution, as set out in appendix 2 of the report, be simplified in line with good practice and to ensure clarity of interpretation.

(4) That the decision about the validity of a call in request will be determined by the Service Director, Legal, Governance and Commissioning in consultation with the Chair of Overview and Scrutiny   

(5)  That any required amendments to the constitution will be considered at the Annual Council Meeting. 

To receive the report.

Contact: Jane Lockwood, Head of Procurement.

(1) That the current position regarding procurement compliance activity in 2017/18 be noted.

(2) That a further update report be provided for the Corporate Governance and Audit Committee during the next municipal year.

To consider the report.

Contact: Julie Muscroft, Head of Legal, Governance and Commissioning

(1) That the appointment of the Acting Service Director - Finance, IT and Transactional Services as the Section 151 statutory officer, be noted.

(2)  That the proposed changes to the responsibility for non –executive functions, as set out in the report, be agreed in principle and recommended to Council for agreement.

(3) That the report be referred to Council to note the change in personnel