Agenda and decisions

This is whereCouncillors who are attendingas substituteswill say forwhom theyare attending.

Apologies for absence were received on behalf of Councillors J Taylor and Wilson.

To receive and approve the Minutes of the previous meetings held on 20 April and 11 May 2018.

Approved as a correct record.

TheCouncillors will be askedto say ifthereare any items on theAgenda in whichthey have disclosablepecuniary interests,which wouldprevent themfrom participating inany discussionof the itemsor participating in any vote upon the items, orany otherinterests.

No interests were declared.

Mostdebatestake placeinpublic.This onlychangeswhenthere isa needtoconsidercertain issues,for instance, commercially sensitive information or detailsconcerning an individual.You will betold at thispoint whetherthere are anyitems onthe Agendawhich are to be discussed in private.

It was noted that Agenda Item 12 would be considered in private session.

The Committee will receive any petitions andhear any deputations from members ofthe public.A deputationis whereup to fivepeople canattend the meeting andmake apresentation onsome particularissue ofconcern. A memberofthe publiccan alsohand ina petitionat the meeting but that petition should relate to something on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10 (2), Members of the Public should provide at least 24 hours’ notice of presenting a deputation.  

None received.

To consider the report.

Contact: Simon Straker, Audit Manager

That approval be given to the draft Annual Governance Statement 2017/2018, subject to amendment of Section 12 of the Action Plan to include (i) agree the role of both the Corporate Governance and Audit Committee, and the Scrutiny function, and (ii) improve communications links with Councillors within the ‘Managed Actions’.

To consider the report.

Contact:

That the 2017/2018 External Audit Report be received and noted.

To consider the report.

Contact: Eamonn Croston, Finance and Accountancy

1)    That approval be given for the amended 2017/2018 Statement of Accounts, reflecting the further technical pension adjustments, and incorporating the Annual Governance Statement, to be delegated to the Chair of the Committee to sign-off; and

2)    That the Letter of Representation, as attached at Appendix B to the considered report, be signed by the Chair, on behalf of the Committee.

To receive the report.

Contact: Steve Bird, Exchequer and Welfare Services

That the Annual Report on Bad Debt Write Offs (2017/2018) be received and noted.

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

That the Internal Audit Quarterly Report (Quarter 1) be received and noted.

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

That acting under Section 100(A)(4) of the Local Government Act, 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically stated in the undermentioned Minute.

Exempt information within Part 1 of Schedule 12A of the Local Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the authority holding that information). The public interest in maintaining the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

Exempt appendix in relation to Agenda Item 10.

Contact: Martin Dearnley, Head of Audit and Risk

That the Internal Audit Quarterly Report (Quarter 4) be received and noted.