Agenda and decisions

This is whereCouncillors who are attendingas substituteswill say forwhom theyare attending.

Apologies for absence were received on behalf of Councillor Stewart-Turner.

To receive and approve the Minutes of the previous meeting held on 16 November 2018.

Approved as a correct record.

TheCouncillorswill be askedto say ifthereare any items on theAgenda in whichthey have disclosablepecuniary interests,which wouldprevent themfrom participating inany discussionof the itemsor participating in any vote upon the items, orany otherinterests.

No interests were declared.

Mostdebatestake placeinpublic.This onlychangeswhenthere isa needtoconsidercertain issues,for instance, commercially sensitive information or detailsconcerning an individual.You will betold at thispoint whetherthere are anyitems onthe Agendawhich are to be discussed in private.

It was noted that Agenda Item 13 would be considered in private session.

The Committee will receive any petitions andhear any deputations from members ofthe public.A deputationis whereup to fivepeople canattend the meeting andmake apresentation onsome particularissue ofconcern. A memberofthe publiccan alsohand ina petitionat the meeting but that petition should relate to something on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10 (2), Members of the Public should provide at least 24 hours’ notice of presenting a deputation.  

None received.

The Committee will hear any questions fromthe general public.

No questions were asked.

To receive the report.

Contact: Chris Read, Corporate Complaints Officer

That the report be received and that the Committee’s comments regarding the management of the complaints process be noted.

To receive the report.

Contact: Eamonn Croston, Strategic Director

That the report be received and noted and submitted to the meetings of Cabinet (on 29 January 2019) and Council (13 February 2019) with a recommendation that;

(i)             the Borrowing Strategy, as outlined in paragraphs 2.15 to 2.21, be approved

(ii)           the Investment Strategy (treasury management investments), as outlined in paragraphs 2.22. to 2.32 and appendices A and B, be approved

(iii)          the policy for the provision of repayment of debt (MRP), as outlined in paragraphs 2.33 to 2.37 and appendix C, be approved

(iv)          the treasury management indicators, as set out at appendix C, be approved

(v)           the Investment Strategy (non-treasury investments), as set out at appendix E, be approved

To receive the report.

Contact: Robin Baker, Grant Thornton External Audit

That the External Audit Progress Report and Sector Update be received and noted.

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

That the report be received and noted.

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

That the Internal Audit Quarterly Report (Quarter 3) be received and noted and that the issue of payroll overpayments be addressed within a future piece of audit work. 

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

That the Internal Audit Quarterly Report (Quarter 4) be received and noted.

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

That acting under Section 100(A)(4) of the Local Government Act, 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically stated in the undermentioned Minute.