Agenda and decisions

This is whereCouncillors who are attendingas substituteswill say forwhom theyare attending.

All Committee Members were present.

TheCouncillorswill be askedto say ifthereare any items on theAgenda in whichthey have disclosablepecuniary interests,which wouldprevent themfrom participating inany discussionof the itemsor participating in any vote upon the items, orany otherinterests.

No interests were declared.

Mostdebatestake placeinpublic.This onlychangeswhenthere isa needtoconsidercertain issues,for instance, commercially sensitive information or detailsconcerning an individual.You will betold at thispoint whetherthere are anyitems onthe Agendawhich are to be discussed in private.

It was noted that Agenda Item 10 would be considered in private session.

The Committee will receive any petitions andhear any deputations from members ofthe public.A deputationis whereup to fivepeople canattend the meeting andmake apresentation onsome particularissue ofconcern. A memberofthe publiccan alsohand ina petitionat the meeting but that petition should relate to something on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10 (2), Members of the Public should provide at least 24 hours’ notice of presenting a deputation.  

None received.

The Committee will hear any questions fromthe general public.

No questions were asked.

To receive the External Audit report.

Contact: Marianne Dixon, Grant Thornton External Audit

That the External Audit Findings Report, for Year end March 2019, be received and noted.

To consider the report.

Contact: Eamonn Croston, Finance Director

(1)  That the 2018/2019 Statement of Accounts, incorporating the Annual Governance Statement as attached at Appendix A to the considered report, be approved and that the Chair be authorised to certify the Statement of Responsibilities, as set out within the report.

(2)  That the Letter of Representation, as attached at Appendix B to the considered report, be signed by the Chair, on behalf of the Committee.

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

That the Internal Audit Quarterly Report 2019/2020 (Quarter 1) be received and noted.

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

That acting under Section 100(A)(4) of the Local Government Act, 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically stated in the undermentioned Minute.

This report is recommended for consideration in private because the information contained in it is exempt information within part 1 of Schedule 12A of the Local Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the authority holding that information).  The public interest in maintaining the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

Exempt appendix in relation to Agenda Item 8.

Contact: Martin Dearnley, Head of Audit and Risk

That the Internal Audit Quarterly Report 2019/2020 (Quarter 1) be received and noted.