Agenda and decisions

This is whereCouncillors who are attendingas substituteswill say forwhom theyare attending.

Apologies for absence were received on behalf of Councillor Stewart-Turner.

Toapprovethe Minutesofthemeetingof the Committeeheld on Friday 10 March 2017.

Approved as a correct record subject to the amendment of (i) Minute No. 1 to reflect that apologies for absence had been submitted on behalf of Councillor Pattison and (ii) Minute No. 7, Resolution (2) to read that the report be submitted to Council on 22 March 2017.

TheCouncillorswill be askedto say ifthereare any items on theAgenda in whichthey have disclosablepecuniary interests,which wouldprevent themfrom participating inany discussionof the itemsor participating in any vote upon the items, orany otherinterests.

No interests were declared.

Mostdebatestake placeinpublic.This onlychangeswhenthere isa needtoconsidercertain issues,for instance, commercially sensitive information or detailsconcerning an individual.You will betold at thispoint whetherthere are anyitems onthe Agendawhich are to be discussed in private.

It was noted that Agenda Items 10 and 11 would be considered in private session.

The Committee will receive any petitions andhear any deputations from members ofthe public.A deputationis whereup to fivepeople canattend the meeting andmake apresentation onsome particularissue ofconcern. A memberofthe publiccan alsohand ina petitionat the meeting but that petition should relate to something on which the body has powers and responsibilities.

None received.

The Committee will hear any questions fromthe general public.

No questions were asked.

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

1)    That the report be received and that it be noted that the Committee is content with the effectiveness of the internal audit function, the broader control environment, risk management and governance arrangements of the Council, and conformance with Public Sector Internal Audit Standards.

2)    That the requirement for the external evaluation of Internal Audit to be undertaken in 2017/2018 be noted and that a report be submitted to a future meeting regarding the proposed arrangements.

To receive the report.

Contact Officer: Alaina McGlade, Governance Officer

That the update on representation of Outside Bodies be noted.

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

That acting under Section 100(A)(4) of the Local Government Act, 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically stated in the undermentioned Minute.

This report is recommended for consideration in private because the information contained in it is exempt information within part 1 of Schedule 12A of the Local Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the authority holding that information).  The public interest in maintaining the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

1)    That the Internal Audit Quarter 4 (2016/2017) be received and noted.

2)    That the Head of Audit and Risk be requested to submit a report on the Council’s overall framework of assurance to a future meeting of the Committee. 

This report is recommended for consideration in private because the information contained in it is exempt information within part 1 of Schedule 12A of the Local Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the authority holding that information).  The public interest in maintaining the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

To receive the report.

Contact: Simon Straker, Audit Manager

That the draft Annual Governance Statement 2016/2017 be received and noted.