Agenda and decisions

To elect the Mayor for the ensuing 2025/2026 Municipal Year.

That Councillor Elizabeth Smaje be elected as Mayor for the 2025/2026 Municipal Year.

To appoint the Deputy Mayor for the ensuing 2025/2026 Municipal Year.

That Councillor Munir Ahmed be appointed as Deputy Mayor for the 2025/2026 Municipal Year.

To receive any announcements from the Mayor and Chief Executive.

There were no announcements.

To approve as a correct record and authorise the signing of the Minutes of the Ordinary Meeting of the Council held on 23 April 2025.

RESOLVED – That the Minutes of the Ordinary Meeting of Council held on 23 April 2025 be approved as a correct record.

Councillors will be asked to advise if there are any items on the Agenda in which they have a disclosable pecuniary interest, which may prevent them from participating in any discussion or vote upon the item, or any other interests.

No interests were declared.

Group Business Managers to advise of any apologies for absence.

Apologies for absence were recorded on behalf of Councillors Addy, Amin, Butt, Brook, J Lawson, Longstaff and A Zaman.

To consider the report.

Contact: Ruth Calladine, Head of Procurement and Commissioning Support

RESOLVED – That the revisions to Contract Procedure Rules, as set out within the report, be approved.

To consider the report.

Contact: Martin Dearnley, Head of Audit and Risk

RESOLVED – That the revisions to Financial Procedure Rules, as set out within the report, be approved.

To consider the report.

Contact: Samantha Lawton, Service Director – Legal, Governance and Commissioning

RESOLVED – That the revisions to the Council’s Corporate Code of Governance, as set out within the report, be approved.

To consider the report.

Contact: Samantha Lawton, Service Director – Legal, Governance and Commissioning

RESOLVED –

1)    That the changes made to the Constitution in the 2024-2025, as set out at Appendix 1 of the report, be noted.

2)    That approval be given to the Constitutional amendments, as recommended by Corporate Governance and Audit Committee and set out within the report.

3)    That, in respect of Council Procedure Rule 11(6), it be agreed that the practise of publishing written responses to written questions in advance of the meeting, in accordance with the current constitutional requirement, be endorsed.

To consider the report.

Contact: Leigh Webb, Head of Governance

RESOLVED – That the Schedule of Council Meetings for the 2025/2026 Municipal Year be approved.

To determine the Committees, Boards and Panels of the Council for the 2025/2026 Municipal Year.

Contact: Leigh Webb, Head of Governance

RESOLVED - That approval be given to the establishment of the Committees, Boards and Panels as listed within this report, in accordance with the Council’s Constitution.

To determine, for the 2025/2026 Municipal Year, the allocation of seats on Committees and to any Political Groups formed under the Local Government (Committees and Political Groups) Regulations 1990 (or any substituted regulations) and the allocation of seats to any Members of the Council who are not Members of any such Political Groups if there are any outstanding unallocated places.

(Schedule attached)

It is proposed that arrangements for representation of Political Groups on (i) Health and Wellbeing Board and (ii) Overview and Scrutiny Committee should not be in accordance with the requirements of Section 15 and 16 of the Local Government and Housing Act 1989 but should be as set out in the report to be circulated at this item.

This notice is given in accordance with Section 17 of the 1989 Act and Regulation 20 of the Local Government (Committee and Political Groups) Regulations 1990. Each proposal will require approval with no Members of the Council voting against.

Contact: Leigh Webb, Head of Governance

RESOLVED –

1)    That the requirements of Section 15 and 16 of the Local Government and Housing Act 1989 shall not apply to Overview and Scrutiny Management Committee and Health and Wellbeing Board, for the ensuing Municipal Year.

2)    That the number and proportion of Members of Committees, Boards and Panels be in accordance with the report as set out at Agenda Item 13.

3)    That authority be delegated to the Service Director (Legal, Governance and Monitoring) to make any changes to appointments in consultation with Group Business Managers, based upon revised proportions.

To determine the Membership of Committees, Boards and Panels for the 2025/2026 Municipal Year, in accordance with nominations from Group Business Managers.

(Schedule to follow)

RESOLVED –

1)    That the memberships, as set out in the tabled report, be approved and that the allocation of any outstanding places on any Committees, Boards and Panels, or subsequent amendments, be delegated to Group Business Managers.

2)    That authority be delegated to the Service Director (Legal, Governance and Commissioning) to make any changes to appointments in consultation with Group Business Managers, based upon revised proportions.

To determine the date and time of Meetings of Committees, Boards and Panels for the 2025/2026 Municipal Year.

Contact: Leigh Webb, Head of Governance

RESOLVED - That the dates and times of meetings of Committees, Boards and Panels be in accordance with the schedule at Agenda Item 15.

To determine the arrangements for the allocation of seats on Joint Authorities for the 2025/2026 Municipal Year.

Contact: Leigh Webb, Head of Governance

RESOLVED –

1)    That the Leader of the Council be appointed as Kirklees Council’s Elected Member for the West Yorkshire Combined Authority (WYCA), with the Deputy Leader as the WYCA Substitute Member and notes that these members will also be appointed to the WYCA Governance and Audit Committee and the WYCA Finance, Resources and Corporate Committee.

2)    That authority be delegated to the Chief Executive, in consultation with Group Leaders, WYCA’s Managing Director and other West Yorkshire Chief Executives, to appoint the 3 additional Members to WYCA and their substitutes, so that the 8 constituent council members taken as a whole reflect the balance of political parties for the time being among members of WYCA’s constituent councils, so far as reasonably practicable.

3)    That authority be delegated to the Service Director – Legal, Governance and Commissioning, in consultation with the Group Business Managers, to nominate members to WYCA’s Transport Committee, 4 members; 2 Ordinary, 1 Transport Engagement Lead, 1 Transport Portfolio Holder, and note that WYCA will appoint to the two Deputy Chair roles.

4)    That authority be delegated to the Service Director – Legal, Governance and Commissioning, in consultation with Group Business Managers, to nominate Members and substitutes to the WYCA Overview and Scrutiny Committee.

5)    That authority be delegated to the Service Director – Legal, Governance and Commissioning, in consultation with Group Business Managers, to (i) confirm any relevant Portfolio Holder to be appointed, or (ii) make any additional/revised nominations, to any WYCA Committee or Panel, as requested by WYCA after this Annual Meeting.

6)    That it be noted that Kirklees has 1 place (for the Portfolio Holder or most appropriate Member) on each of the fiveWYCA Committees

(i) Business, Economy and Innovation Committee

(ii) Climate, Energy and Environment Committee

(iii) Place, Regeneration and Housing Committee

(iv) Employment and Skills Committee

(v) Culture, Heritage and Sports Committee

7)    That authority be delegated to the Service Director – Legal, Governance and Commissioning, in consultation with the Group Business Managers, to appoint a representative and substitute to the West Yorkshire Business Board – Leeds City Region Enterprise Partnership.

8)    That in order to fill places on (i) West Yorkshire Fire and Rescue Authority, and (ii) West Yorkshire Police and Crime Panel, authority be delegated to the Service Director (Legal, Governance and Commissioning), in consultation with Group Business Managers, to determine the allocation.

9)    That authority be delegated to the Service Director (Legal, Governance and Commissioning), in consultation with Group Business Managers, to determine the appointment of Elected Members/Representatives to the remaining Joint Authorities not otherwise set out within the report.

To determine the appointment of representatives to other Committees, Outside Bodies etc for the 2025/2026 Municipal Year, except for those to bodies which is execiseable only by the Leader or is delegated by the Council.

Contact: Leigh Webb, Head of Governance

RESOLVED –

1)  That Council notes that GroupBusiness Managers will putforwardnominationsto the ServiceDirector– Legal, GovernanceandCommissioning to fill places or makeany adjustmentsto nominees, as appropriate, following Annual Council.

2)  That thosebodies withexecutivefunctions be referredtotheLeaderoftheCouncil to putforwardnominations.

3)  That, in relationto the YorkshirePurchasingOrganisation Management Committee, Council agrees towaivepoliticalbalancerules whichapplyinaccordancewithSection17 of theLocal Governmentand HousingAct 1989 (this requires approval withno Member votingagainst).

4)  That, Council delegate authority to the Leader, in consultation with Group Business Managers, to nominate one nominee and a substitute to the Yorkshire Purchasing Organisation (YPO) Management Committee and to nominate a Director to the associated limited company: YPO Procurement Holdings Ltd.

5)  That authority bedelegatedto the GroupBusiness Managers todeterminewhichofthetwoappointedMembers on Kirklees Active Leisure will beauthorised,for the purposes of Membermeetings (distinctfrom Directormeetings),to exercisea vote, pursuant toSe  ...  view the full decision text for item 17.

To determine the Council’s spokespersons nominated to reply to oral questions at Council for the 2025/2026 Municipal Year.

Contact: Leigh Webb, Head of Governance

1)    That the nomination of spokespersons to reply to oral questions at meetings of Council, on behalf of Kirklees Active Leisure and West Yorkshire Police and Crime Panel, be delegated to Group Business Managers for determination.

2)    That it be noted that the Member appointed by Council to the West Yorkshire Combined Authority will be the spokesperson for that body and its Committees.

3)    That it be noted that the Member appointed to the post of Transport Engagement Lead on the WYCA Transport Committee will be the spokesperson for that body.

4)    That it be noted that the spokespersons for the West Yorkshire Fire and Rescue Authority and West Yorkshire Joint Services Committee will be notified by those bodies.

5)    That the appointed spokesperson for the West Yorkshire Adoption Joint Committee (One Adoption) be the relevant Cabinet Portfolio Holder.

To appoint Chairs of the following Committees, Boards and Panels for the 2025/2026 Municipal Year.

(a)   Appeals Panel

(b)   Corporate Governance and Audit Committee

(c)   District Wide Planning Committee

(d)   Health and Wellbeing Board

(e)   Licensing and Safety Committee

(f)     Overview and Scrutiny Management Committee

(g)   Personnel Committee

(h)   Standards Committee

(i)     Strategic Planning Committee

(j)     Statutory Officer Dismissal Committee

(k)   Scrutiny Panel – Childrens

(l)     Scrutiny Panel – Environment and Climate Change

(m) Scrutiny Panel – Growth and Regeneration

(n)   Scrutiny Panel – Health and Adult Social Care

RESOLVED – That the appointment of Chairs of Committees and Panels be in accordance with the schedule below;

Appeals Panel – Councillor Longstaff

Corporate Governance and Audit Committee – Councillor Taylor

District Wide Planning Committee – Councillor Ullah

Health and Wellbeing Board – Councillor Addy

Licensing and Safety Committee – Councillor A U Pinnock

Overview and Scrutiny Management Committee – Councillor Burke

Personnel Committee – Councillor Pattison

Standards Committee – Councillor Armer

Strategic Planning Committee – Councillor Homewood

Statutory Officer Dismissal Committee – Councillor Crook

Scrutiny Panel (Childrens) – Councillor Ali

Scrutiny Panel (Environment and Climate Change) – Councillor Cooper

Scrutiny Panel (Growth and Regeneration) – Councillor Amin

Scrutiny Panel (Health and Adult Social Care) – Councillor J D Lawson

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