Agenda and decisions

This is whereCouncillors who are attendingas substituteswill say forwhom theyare attending.

All Committee Members were present.

To receive and approvethe Minutesofthe previous meetingheld on 9 March 2018.

Approved as a correct record.

TheCouncillorswill be askedto say ifthereare any items on theAgenda in whichthey have disclosablepecuniary interests,which wouldprevent themfrom participating inany discussionof the itemsor participating in any vote upon the items, orany otherinterests.

No interests were declared.

Mostdebatestake placeinpublic.This onlychangeswhenthere isa needtoconsidercertain issues,for instance, commercially sensitive information or detailsconcerning an individual.You will betold at thispoint whetherthere are anyitems onthe Agendawhich are to be discussed in private.

It was noted that Agenda Items 14 and 15 would be considered in private session.

The Committee will receive any petitions andhear any deputations from members ofthe public.A deputationis whereup to fivepeople canattend the meeting andmake apresentation onsome particularissue ofconcern. A memberofthe publiccan alsohand ina petitionat the meeting but that petition should relate to something on which the body has powers and responsibilities.

In accordance with Council Procedure Rule 10 (2), Members of the Public should provide at least 24 hours’ notice of presenting a deputation.  

None received.

To receive the report.

Contact: Emma Kirkby, KPMG Audit

That the External Audit Plan 2017/2018 be received and noted.

To consider the report.

Contact: Martin Dearnley, Head of Audit and Risk 

1)    That the Annual Report of Internal Audit 2017/2018 be received and noted.

2)    That, pursuant to (1) above, the Committee confirms that it is content with (i) the effectiveness of the broader control environment, risk management and governance arrangements of the Council (ii) the effectiveness of the internal audit function and its conformance with Public Sector Internal Audit Standards and (iii) proposed audit plans for general services, and for the Housing Revenue Account and Kirklees Neighbourhood Housing for 2018/2019.

3)    That the continued approval of the March 2017 Internal Audit Charter be confirmed.

4)    That a forward work programme be submitted to the first meeting of the 2018/2019 municipal year, incorporating issues and concerns raised by the Committee in considering the report.

To receive the report.

Contact: Simon Straker, Audit Manager

That the Draft Annual Governance be received and that the comments raised by the Committee in considering the report, be noted and actioned as appropriate.

To consider the report.

Contact: Phil Longworth, Health Policy Officer

That the amendments to the terms of reference of Health and Wellbeing Board be submitted to the meeting on Annual Council on 23 May 2018 with a recommendation of approval.  

To consider the report.

Contact: Andrea Woodside, Governance Officer

That the proposed dates for meetings of Council during the 2018-2019 municipal year be submitted to the meeting on Annual Council on 23 May 2018 with a recommendation of approval.  

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

That the Internal Audit Quarterly Report (Quarter 4) be received and noted.

To receive the report.

Contact: Martin Dearnley, Head of Audit and Risk

That the update report on the Council’s relationship with Fresh Horizons Ltd be received and noted.

To resolve that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

That acting under Section 100(A)(4) of the Local Government Act, 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically stated in the undermentioned Minutes.

Exempt information within Part 1 of Schedule 12A of the Local Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the authority holding that information). The public interest in maintaining the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

Exempt appendix in relation to Agenda Item 11.

Contact: Martin Dearnley, Head of Audit and Risk

That the Internal Audit Quarterly Report (Quarter 4) be received and noted.

Exempt information within Part 1 of Schedule 12A of the Local Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the authority holding that information). The public interest in maintaining the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making.

Exempt appendix in relation to Agenda Item 12.

Contact: Martin Dearnley, Head of Audit and Risk

1)    That the update report on the Council’s relationship with Fresh Horizons Ltd be received and noted.

2)    That the Committee comments regarding the need to ensure the establishment of effective governance arrangements for partnership working be noted and actioned as appropriate.